Assistant Manager- Activity Center Job Austin area,Texas USA,Management

GENERAL PURPOSE
Under the supervision of the Lakeway Activity Center Manager, assist in planning, organizing, and directing the overall management, administration, and operation of the Lakeway Activity Center, programs and staff. Assist in accounting and budget processes, program development, facility safety, and provide excellent customer service to all patrons.

REPORTING RELATIONSHIPS:
Reports to:
Activity Center Manager
Supervises:
Administrative and maintenance staff, and also volunteers.

MAIN JOB TASKS AND RESPONSIBILITIES

Management

• Support the Parks and Recreation's department mission of assisting with the management, administration, operation, and proper maintenance of the Activity Center; equipment; budget; policies and procedures.

• Ensure public safety and compliance with applicable laws and ordinances, and comply with City and fire codes, policies and procedures.

• Assist in hiring, scheduling, and training staff.

• Support the Activity Center Manager in meeting deadlines, priorities, and work sequences.

• Report on-the-job injuries to the Manager.

• Make recommendations to optimize operations.

• Recommend goals, objectives, policies, and procedures to the Activity Center Manager.

• Prepare and organize clear, concise, and effective publicity and informational materials, reports, correspondence, and other written materials.

Programs

• Assist in development and implementation of programs, classes, and activities for all ages.

• Work closely with co-sponsored groups.

• Evaluate the effectiveness of programs, and recommend changes to the Activity Center Manager, as needed.

• Recruit instructors; oversee class accounting records, including payment of instructors; monitor activity attendance.

• Train new staff on reservation system and fee schedules.

• Assist Activity Center Manager with vendor contracts and maintenance projects at the facility.

Public Relations

• Effectively communicate with a variety of individuals including City officials, other departments, vendors, citizens, membership groups, party rentals, and businesses.

• Respond to patron concerns and any issues in a manner that encourages customer satisfaction.

• Maintain monthly email updates to members.

• Maintain email communication to notify individual group types targeting specific events and classes.

• Maintain open communication to encourage feedback and suggestions from patrons.

• Ensure content for facility website content is routinely updated.

• Convey a positive and professional image by action, communication, and appearance; adhere to the City's dress code.

Budget and Financial

• Make recommendations to the Activity Center Manager regarding the Activity Center annual budget.

• Ability to track revenue and expenses, and ascertain that co-sponsored groups or instructors receive revenue accordingly.

• Assist in training and overseeing the reconciliation of daily cash collections, preparation, and timely submission of deposits to Finance Department.

• Assist with quarterly State Comptroller Sales Tax Reports and accurately submit it to the Finance Department in a timely manner.

Administrative

• Assist in compiling operating reports.

• Maintain class, instructor, participant event recaps.

• Review timesheets for accuracy; timely submission to the Finance Department.
Other Essential Duties

• Exercise proper judgment when dealing with situations that require immediate action.

• Convey a positive image by action, communication and appearance.

• Exhibit regular, reliable, and punctual attendance, which is an essential function of this job.

• Contribute to team effort by performing other related duties as assigned, including room set-ups and clean-ups and facility maintenance.

• Exercise independent judgment and maintain confidentiality when required.

• Maintain notary service for public.

EDUCATION AND EXPERIENCE

• High school graduate or GED, required.

• Bachelor's degree from a four-year college in parks and recreation, preferred.

• Four years' progressively responsible experience in administration of parks and recreation facilities and programs or related field.

• Two years of responsible supervisory or managerial experience in the administration of parks or…