Assistant Director for Faculty and Staff Administration

Job Posting

Title:

Assistant Director for Faculty and Staff Administration

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- Hiring Department:

Sarah and Ernest Butler School of Music

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- Position Open To:

All Applicants

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- Weekly Scheduled

Hours:

40

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- FLSA Status:

Exempt from FLSA

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- Earliest

Start Date:

Immediately

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- Position Duration:

Expected to Continue

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- Location:

UT MAIN CAMPUS

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- Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

This Assistant Director position reports to the Director of the Butler School of Music.

Benefits package:

* 100% employer-paid basic medical coverage

* Retirement contributions

* Paid vacation and sick time

* Paid holidays

* Other services and perks.

This job description may not contain of all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

Purpose

To serve as the central manager of faculty affairs and staff operations and to coordinate administrative needs across the school's portfolio. Serves as strategic support and advisor to the Director.

Responsibilities

* Faculty Affairs:
Manage Faculty HR lifecycle, including recruitment (Interfolio), Faculty Hiring administration, onboarding, Comprehensive Periodic Review (CPR), Promotion and Tenure Support (P&T), and Annual Merit Review Support. Responsible for faculty appointment correspondence (visa approval cycle, faculty leave paperwork, faculty awards). Advises Director, as needed, on HR matters related to faculty (e.g., faculty workload, leaves, and miscellaneous faculty-related things). Proactively communicates and coordinates with Director of Faculty Affairs Office within the Dean's Office to align with dean and provost-level approvals.

* Department HR Rep (Staff HR):
Manages Butler School of Music staff lifecycle:
Recruitment, onboarding, manager training (performance management expectations), annual appraisals, and offboarding. Serves as "HR Partner" within the university's Human Capital Management (HCM) system (Workday). Responsible for knowing and staying current with university HR rules, policy and best practices (i.e., I-9 employment authorization, background checks, timesheets, etc.). Maintains updated staff way-finding materials (safety plans in coordination with building manager), staff communication listserv, organization chart, website directory, and any department-specific materials and guidance that support the employee experience within the department.

Includes communication and coordination with Director of Human Resources Office within the Dean's Office to align with dean and Central HR-level approvals.

* Staff Management:
Manage direct-report salaried staff, including Registrar and Graduate Coordinator. Co-manage Assistant to the Director and Piano Technicians. Co-management includes serving as point of contact for scheduling and leave situations. Responsible for performance management, training identification, annual appraisals, and cross-training, as needed.

* Office Operations:
Strategic partner with Director in overall staff management and administrative leaves. Includes quality assurance for building presentation in partnership with building manager (e.g., posters, monitors, public presentation). Manage internal communication messaging to faculty and staff anticipating any relevant operational updates/changes for department. Serve as administrator for Docu Sign, Define DPUSER, and coordinates with building manager for key and building access.

* Business Office:
Faculty/Staff Budgets:
Responsible for coordinating with Financial Officer on faculty and staff budget transactions, as needed, throughout the year. Responsible for seasonal (surge) effort, typically occurring during the BUD,

Instructional Budget, and Merit cycles from March - July. Reviews and advises, as needed, on soft funding budget for NTT faculty review and management.

* Executive Committee Coordination and Annual Accreditation Oversight:
Coordinate with Associate Director and Director to create committee agenda and manage committee calendaring. Manage annual faculty review process as well as CPR/Post-Tenure review material collection and distribute as needed. Conduct surveys for votes from committee members and organize and archive results and other Executive Committee reports and data. For Faculty Annual Reports:
Communicate materials and due dates. Coordinate with Registrar to share out CIS reviews to committee. Gather and oversee collection of annual accreditation data (NASM/SACS).

Required Qualifications

* Bachelor's degree or the equivalent combination of education, training and experience from which comparable knowledge and skills can be acquired.

* Three or more years of…