Assistant Director for Faculty and Staff Administration

Job Title: Assistant Director for Faculty and Staff Administration

Hiring Department: Sarah and Ernest Butler School of Music

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

The Assistant Director reports to the Director of the Butler School of Music and serves as the central manager of faculty affairs and staff operations, coordinating administrative needs across the school’s portfolio. The role provides strategic support and advisory to the Director while overseeing faculty HR lifecycle, staff HR, office operations, budgeting, and executive committee coordination.

• Manage faculty HR lifecycle: recruitment, hiring administration, onboarding, CPR, promotion & tenure support, merit review, visa approval, leave paperwork and faculty awards.
• Serve as Department HR Representative: oversee staff lifecycle including recruitment, onboarding, performance management, annual appraisals, off‑boarding, and HR compliance via Workday.
• Maintain department communication and organizational materials such as safety plans, staff listserv, org chart, and website directory.
• Lead staff management: oversee direct‑report salaried staff (Registrar, Graduate Coordinator) and co‑manage Assistant to the Director and Piano Technicians, including scheduling, leave, performance management and training.
• Coordinate office operations: quality assurance for building presentation, internal communication, Docu Sign administration, and building access coordination.
• Manage faculty and staff budgets in collaboration with the Financial Officer, including seasonal budget work and soft funding advice.
• Coordinate Executive Committee & annual accreditation oversight: plan agendas, manage logistical calendar, collect and archive committee reports, conduct surveys, and oversee accreditation data collection (NASM/SACS).

• Bachelor’s degree or equivalent combination of education, training and experience.
• Minimum three years of administrative support experience, including office or office leadership.
• Minimum three years of salaried staff management experience with direct performance management.
• Advanced experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams); experience with Qualtrix preferred.
• Advanced writing and editing skills.
• Demonstrated competencies in: initiative, teamwork, conflict management, decision making and critical thinking, effective communication, strategic planning, problem solving, service excellence.

• Master’s degree.
• Experience in university executive‑level offices.
• Experience with human resource responsibilities.
• Experience with faculty in higher‑education.
• Experience with strategic planning.

• 100% employer‑paid basic medical coverage.
• Retirement contributions.
• Paid vacation, sick time, and holidays.
• Other services and perks.

$75,000+ depending on qualifications.

• Position works 100% on‑campus.
• Prolonged screen time.
• Repetitive keyboard use at a workstation.
• Use of manual dexterity.

• Resume/CV.
• Three work references with contact information; at least one reference from a supervisor.
• Letter of interest.

The University of Texas at Austin, as an equal‑opportunity/affirmative‑action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The university is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.