Contract Administration Manager

Contract Administration Manager I – Texas Health and Human Services Commission

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement, and more.

Explore more details on the Benefits of Working at HHSC webpage.

Under the supervision of the Director of the Substance Use Contract Management Area, the Contract Administration Manager performs advanced contract administration tasks and assists with daily operational oversight of the area.

Performs advanced (senior‑level) contract administration and management work. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment to oversee daily operations and contract management activities from throughout the full contract lifecycle, from development to closeout within the Substance Use Contracts Management Area.

The Contract Administration Manager will establish goals, objectives, and procedures for contract administration functions. Leads and coordinates initiatives designed to strengthen contract management operations, improve efficiency, ensure compliance, and support continuous process improvement.

Analyzes operational, financial, performance, and contract data to identify trends, risks, workload priorities, and compliance concerns. Prepares executive‑level reports and provides data‑driven recommendations to leadership to support strategic and operational decision‑making.

Provides leadership, guidance, training, and technical assistance to contract management staff. Coordinates effectively with internal and external stakeholders.

Requires comprehensive knowledge of 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, applicable state contracting requirements, grant management standards and contract oversight principals.

This position provides leadership within the unit and works under limited supervision, allowing considerable latitude for initiative and independent judgment to ensure that unit goals are met. The Contract Administration Manager may assign work, supervise the activities of others, and lead projects and initiatives.

This role requires the ability to manage multiple competing priorities and deadlines in a fast paced, high-demand environment. Requires sound judgement, adaptability, and the ability to respond effectively to changing business needs, urgent requests, and operational priorities. Travel up to 15% may be required.

Attends work on a regular and predictable schedule in accordance with HHSC leave policy and performs other duties as assigned. All employees hired under this job posting are required to work 8 hours a day between the hours of 7AM to 6PM for the first six months of employment. Supervisors may consider alternate work schedules after the first six months of employment based on performance, responsibilities, and the needs of the team.

However, alternate work schedules are not guaranteed. The CAM will provide high-quality customer service to both external and internal customers through prompt responses to inquiries, proactive problem-solving, and a commitment to continuous improvement within the contracting unit and program areas.

Assists in developing short‑ and long‑term goals and implementing strategies to enhance contract management and administration functions. Collaborates with internal and external stakeholders, including HHSC divisions, management, contractors, organizations, and other state agencies, to facilitate the development and management of unit procurements and contracts. Facilitates communication through vendor calls and stakeholder feedback to communicate and confirm the health of the contract.

Oversees or prepares the scope of work, specifications, and conditions for new contracts; prepares contracts; and leads…