Editorial Project Manager

Title:

Editorial Project Manager

Position Type:
Full-time

Location:

Remote, within the contiguous United States

Compensation: $78,000-$85,000 annually

Reports to:

Managing Editor

Remote Work Environment

The Institute for Curriculum Services (ICS) is a national nonprofit organization that enriches K-12 education by ensuring accurate, high-quality classroom material and teaching about Jews, Judaism, and Jewish history. We do this by editing textbooks and instructional materials, developing standards-supporting lessons, and providing professional development for teachers around the country.

ICS seeks a detail-oriented, proactive, and collaborative professional to join our Editorial team. The Project Manager plays a critical role in keeping IC­S’s editorial review and content development work on track - managing project life cycles from initiation through delivery, maintaining the systems and workflows that keep the team organized, and ensuring that high-quality work reaches stakeholders on time.

This role is ideal for someone who thrives on bringing order to complexity, takes genuine ownership of their work, and finds satisfaction in making a team run smoothly. The Project Manager reports to the Managing Editor and works closely with editorial staff, leadership, and external partners.

• Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology
• Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes
• Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling
• Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines
• Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders
• Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs
• Proactively identify risks and bottlenecks before they elevate; bring concerns to the Managing Editor with proposed solutions
• Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed

• Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows
• Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible
• Support the rollout of new or updated processes, providing training to team members as needed
• Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency

• Passionate about IC­S’s mission and eager to contribute to meaningful, mission-driven work
• Exceptionally detail-oriented; you catch what others miss and take file hygiene and documentation seriously
• A proactive self-starter with a solutions-oriented approach; you anticipate needs and act before being asked
• Skilled at holding others accountable with diplomacy and emotional intelligence, even across reporting lines
• Strong sense of ownership and follow-through; you close loops and don’t let things fall through the cracks
• Adaptable and composed under pressure; you recalibrate quickly without getting derailed when plans change
• Collaborative and communicative, with the ability to work effectively across a team in a fully remote environment

• A bachelor’s degree in a relevant field, or an equivalent combination of education and experience
• 3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred
• Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery
• Strong working…