Interim Manager, Board & Executive Affairs

Interim Manager, Board & Executive Affairs

Austin Community College is seeking an interim Manager of Board and Executive Affairs to provide executive and administrative support to the Chief of Staff, the Chancellor, and the Board of Trustees for a six‑month period. The role requires discretion, governance expertise, and the ability to manage high‑level operations and compliance with state regulations.

The Manager of Board and Executive Affairs will be the primary liaison among the Office of the Chancellor, the Chief of Staff, and the Board of Trustees. Responsibilities include preparing documents, managing board agendas, ensuring compliance with the Texas Open Meetings Act (TOMA) and Texas Public Information Act (PIA), and coordinating strategic initiatives across the College.

Internal candidates will have their current positions held for the duration of the assignment. Continued employment beyond each fiscal year is not guaranteed and is subject to periodic review and organizational needs.

Positions in the Professional category require specialized knowledge, independent judgment, and technical or administrative expertise.

• Serves as the College's administrative liaison to the Board of Trustees.
• Operates with minimal supervision in a confidential, executive‑level environment.
• Requires knowledge of public governance and compliance with TOMA, PIA, and institutional policies.
• Provides executive coordination to the Chancellor and Chief of Staff in support of institutional governance.

• Serve as liaison between the Chancellor’s Office and the Board of Trustees, providing information, addressing confidential issues, and staffing the Board Office.
• Attend all official Board meetings, work sessions, and retreats to record and transcribe official minutes.
• Develop and distribute Board agendas and packets in compliance with the Texas Open Meetings Act.
• Coordinate posting of meeting notices and maintenance of Board policies in partnership with TASB.
• Compose and edit complex documents including minutes, resolutions, and public communications.
• Manage the Board’s operating budget, purchasing, reimbursements, and travel logistics.
• Maintain records, files, and digital tracking systems for Board actions and institutional information.
• Ensure timely and accurate updates to Board websites, archives, and the Google‑based Board Portal.
• Coordinate special events and retreats, including scheduling, materials, and logistical support.

• Provide high‑level administrative, research, and project coordination support.
• Manage scheduling, correspondence, and follow‑up for cabinet‑level meetings.
• Support cross‑divisional projects, policy initiatives, and strategic communications.
• Track execution of institutional priorities and assist in monitoring project deliverables.

• Coordinate the Chancellor’s schedule, meetings, and events to ensure alignment with institutional and Board priorities.
• Draft and edit correspondence, presentations, and reports on behalf of the Chancellor.
• Support follow‑up on Chancellor and Board directives, maintaining documentation and accountability systems.
• Oversee budget tracking, purchasing, and other administrative functions within the Chancellor’s Office.
• Prepare executive and Board reports, dashboards, and presentations for strategic planning and accountability.

• Ensure compliance with the Texas Open Meetings Act, Texas Public Information Act, and related state and college policies.
• Partner with the Office of General Counsel on policy interpretation and public information requests.
• Maintain official governance records and ensure transparency and accuracy of documentation.

• Leverage digital tools such as Board Docs, Diligent, and Google Workspace to enhance document management and transparency.
• Identify and implement process improvements for efficiency, accuracy, and communication.
• Maintain awareness of emerging technologies, including artificial intelligence, and…