Section Chief, Quality Assurance

Job Title

Section Chief, Quality Assurance

Agency

Texas Division of Emergency Management

Department

Quality Assurance and Grants Production

Proposed Minimum Salary

$13,781.25 monthly

Job Location

Austin, Texas

Job Type

Staff

Job Description

GENERAL DESCRIPTION:

The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed including extended work hours. The Section Chief, Quality Assurance is responsible for coordinating all aspects of the Quality Assurance Section, including planning, grants management, compliance processes and other related tasks. The section chief is responsible for the compliance review and quality assurance of a variety of grant programs, loans, and other funding streams, and facilitation of a variety of external audit and compliance efforts.

The Section Chief, Quality Assurance works collaboratively with other TDEM and TAMUS staff to ensure program and grant compliance is maintained. In addition to direct coordination with the hazard mitigation, public assistance, individual assistance, Emergency Management Performance Grant, Department of Energy Grant, and other applicable program staff.

This position is considered at-will status and serves at the discretion of the head of the agency.

* Salary is a fixed rate.

* This position is located on-site and not subject to telecommuting.

ESSENTIAL

JOB DUTIES AND RESPONSIBILITIES:

* Coordinates the monitoring from application to closeout of a variety of grants, loans, and other funding sources/programs.

* Serves as project manager for all aspects of quality assurance, compliance, and grants management matters.

* Collaborates with partners and stakeholders to reduce duplication of effort between program areas.

* Provides guidance and determines processes for the management of grants, loans, and funding allocations.

* Represents TDEM on task forces, partnerships, and subject matter focused forums.

* Coordinates the review of single-audit compliance by local jurisdictions receiving funding through TDEM.

* Serves as the state point of contact for a variety of FEMA grant close-out efforts.

* Trains and coordinates with state, local government, and other officials to ensure correct interpretations and implementation of federal/state rules and regulations.

* Serves as the lead for coordination of audits, compliance efforts, and reviews of internal and external organizations.

* Coordinates with TDEM Finance related to audits, payments, reconciliations, advancement of funds, and certification of expenditures for any federal grant award spending.

* Resolves complex payment and funding transfer variances.

* Develops individual work plans, sets performance expectations, and conducts periodic and annual evaluations of team members.

* Maintains the TDEM Grant Terms and Conditions for subrecipients.

* Maintains, revises, and monitors grant, loan, and funding terms and conditions for grant recipients and subrecipients.

* Initiate performance improvement plans and provides guidance to staff.

* Develop, revise, and implement the Division's grant policies.

* Coordinates and monitors grant related periods of performance, closeout liquidation periods, and periods of availability especially as it relates to FEMA grant awards.

* By delegation, may perform some duties of the Division Chief.

* Communicate and interacts with representatives of other state agencies, federal agencies, and local governments to exchange information regarding program areas of responsibility.

* Collaborates with TDEM divisions and regions related to emergency procurement, management costs, and federal program eligibility.

* Coordinates with TDEM contractors and support affiliates.

* Coordinates stakeholder groups and committees related to assigned areas of responsibility.

* Conducts program analysis, research studies, legislative assignments, and planning related to assigned areas of responsibility.

* Monitor and evaluate policies and procedures as well as monitor compliance with such policies and procedures related to assigned areas of responsibility.

* Represents TDEM in workshops, working groups, conferences, and other forms.

* Directly supervise assigned TDEM and others as directed.

* Effectively coordinate the management of various grants, loans, and/or funding streams including ensuring compliance with all applicable standards, timelines, and requirements.

* May support emergency operations in the State Operations Center or other location as assigned.

* Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

* Maintains a regular course of attendance during authorized work schedule and work extended hours when needed.

* Face-to-face and person-to-person interactions are required.

* Ability to travel (20%).

* Performs related work as assigned.

* Ability to drive.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a…