Editorial Project Manager

Title: Editorial Project Manager

Position Type: Full-time

Location: Remote, within the contiguous United States

Compensation: $78,000-$85,000 annually

Reports to: Managing Editor

Remote Work Environment

The Institute for Curriculum Services (ICS) is a national nonprofit organization that enriches K‑12 education by ensuring accurate, high‑quality classroom material and teaching about Jews, Judaism, and Jewish history. We do this by editing textbooks and instructional materials, developing standards‑supporting lessons, and providing professional development for teachers around the country.

ICS seeks a detail‑oriented, proactive, and collaborative professional to join our Editorial team. The Project Manager plays a critical role in keeping ICS’s editorial review and content development work on track—managing project life cycles from initiation through delivery, maintaining the systems and workflows that keep the team organized, and ensuring that high‑quality work reaches stakeholders on time. This role is ideal for someone who thrives on bringing order to complexity, takes genuine ownership of their work, and finds satisfaction in making a team run smoothly.

The Project Manager reports to the Managing Editor and works closely with editorial staff, leadership, and external partners.

• Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology
• Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes
• Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling
• Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines
• Plan and facilitate project meetings (kickoffs, status check‑ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders
• Oversee day‑to‑day project workflows, including file organization, naming conventions, version control, and document hand‑offs
• Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions
• Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed

• Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows
• Review and assist with updating team documentation—including guidelines, checklists, templates, and task descriptions—to keep it accurate and accessible
• Support the rollout of new or updated processes, providing training to team members as needed
• Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency

• Passionate about the mission and eager to contribute to meaningful, mission‑driven work
• Exceptionally detail‑oriented; you catch what others miss and take file hygiene and documentation seriously
• A proactive self‑starter with a solutions‑oriented approach; you anticipate needs and act before being asked
• Skilled at holding others accountable with diplomacy and emotional intelligence, even across reporting lines
• Strong sense of ownership and follow‑through; you close loops and don’t let things fall through the cracks
• Adaptable and composed under pressure; you recalibrate quickly without getting derailed when plans change
• Collaborative and communicative, with the ability to work effectively across a team in a fully remote environment

• A bachelor’s degree in a relevant field, or an equivalent combination of education and experience
• 3–5 years of project management experience, ideally in a publishing, editorial, or education‑adjacent environment; candidates with 5+ years are strongly preferred
• Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on‑time delivery
• Strong working…