Assistant Chief Procurement Officer, Austin Financial Services

Responsibilities

• Provides leadership and management for Central Procurement, contributes to division goals and objectives; measures performance and ensures an effective, customer‑oriented service level is attained.
• Assists in the overall supervision of the division to ensure effective interdivisional cooperation and represents the Chief Procurement Officer as needed.
• Directs one or more procurement units composed of management, supervisory, professional, and administrative staff; interviews, selects, supervises, develops, evaluates, counsels, and disciplines personnel in accordance with policies, procedures, and guidelines.
• Oversees and develops division budget for areas of responsibility, including forecasting staff, equipment, materials, and supplies.
• Oversees multiple programs managed by subordinate staff and directly manages programs as assigned; develops and maintains policy and procedural knowledge, short‑ and long‑term goals, priorities, objectives, and strategies; monitors and reports on program performance.
• Drives direction, planning, and procedures to ensure implementation of best practices and compliance with federal, state, local, and regulatory agency laws, rules, and grant requirements in procurement activities.
• Ensures appropriate support and assistance is provided to department managers and staff relative to procurement planning, proposal review, evaluation, negotiation, and contract awards.
• Leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans.
• Monitors and maintains compliance with policies regarding conflict of interest and ethics, ensuring appropriate measures are taken to identify contractors who may have conflicts of interest.
• Performs procurement activities normally assigned to subordinate staff, including all buying services, formal and informal source selection, contract management and administration, category and customer management, and serves as a liaison to internal and external stakeholders for procurement guidance and technical support.

• Knowledge of municipal finance, budgeting, accounting, and contract law, including terms and conditions.
• Knowledge of procurement and contract management standards, planning, solicitation processes, procurement and contract monitoring, compliance practices, and best practices nationally in public procurement.
• Knowledge of Federal, State, and local laws, ordinances, policies, procedures, and regulations governing commodities and services purchasing for the City.
• Knowledge of automated purchasing systems and purchasing cards.
• Knowledge of informal and formal source selection processes, including price competition.
• Knowledge of contract negotiation, formation, administration, and category management.
• Skill in leading, managing, and training a multi‑disciplinary workforce.
• Skill in providing internal consulting services and relationship management to assigned customer departments.
• Skill in developing and leading cross‑functional teams.
• Skill in computer applications, including spreadsheets, databases, and word processing software.
• Ability to work independently and perform procurement and contract service projects from inception to completion.
• Ability to exercise a high degree of independent judgment and discretion while maintaining confidentiality of sensitive and confidential information.
• Ability to resolve complex formal contract disputes and analyze problems, identify alternative solutions, project consequences, and implement recommendations.
• Ability to establish and maintain effective communication and working relationships with City employees, City Management, vendors, and the general public.
• Ability to work with frequent interruptions and changing priorities.
• Ability to provide administrative and professional leadership and direction to subordinate staff.

• Graduation with a Bachelor’s degree from an accredited college or university in Business or Public Administration, or a related field, plus six (6) years of experience in a related field, of which two (2) years were in a supervisory or managerial capacity.
• Graduation with a…