TJJD - Clerk II; GNS

SOAH
- Chief Operating Officer

Under the direct supervision of the Chief Administrative Law Judge (Chief ALJ), the Chief Operating Officer performs highly advanced (senior-level) managerial work providing direction and guidance in strategic operations and planning to the Finance, Human Resources, and Records & Risk Divisions of the State Office of Administrative Hearings (SOAH). Work involves providing strategic direction, establishing goals and objectives; overseeing the development and implementation of policies, procedures, and guidelines;

establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities and/or business functions; and creating and approving budgets. Serves as the agency's Chief Financial Officer. Supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

• Provides information, advice, and counsel to the Chief ALJ and other executives and managers in the planning, development, and operation of resources to fulfill SOAH's mission; keeps the Chief ALJ informed on the status and progress of operations in Budget, Finance, Facilities, Purchasing, Human Resources, Records, Risk, and agency resource management.
• Confers with executive management and staff members to discuss issues, coordinate activities, and resolve problems.
• Serves as the agency's Chief Financial Officer responsible for the agency budget and the funding for all resources, including staffing and facilities.
• Oversees the preparation of the agency budget and reviews and approves expenditures; ensures that requirements of funding sources are met.
• Oversees the collection, organization, analysis, and preparation of statutorily required reports, federal tax returns, agency financial reports, productivity reports, and other management ad-hoc reports.
• Oversees the preparation of the Strategic Plan, Operating Budget, Budget Structure changes, Legislative Appropriations Request (LAR), Biennial Operating Plan (BOP), Annual Financial Report (AFR), Full Time Equivalent Report, Hearings Activity Report (HARP), and other requests from the Legislative Budget Board, Office of the Governor, Comptroller's Office, and other oversight agencies.
• Develops and oversees the implementation of short-term financial goals and long-range legislative requests.
• Participates in activities related to the legislative process including responding to legislative requests for information, providing legislative testimony, finalizing fiscal note submissions, and oversees the implementation of legislative changes.
• Provides testimony to the Senate Finance Committee and House Appropriations Committee, and prepares Chief ALJ for testimony.
• Participates in strategic communication efforts.
• Develops and implements techniques for evaluating activities and functions throughout the agency, identifies and implements changes for modernization and improved efficiencies.
• Develops, establishes, and implements goals and objectives consistent with the agency's strategic plan; and develops standards for achieving those goals.
• Develops, oversees, and implements agency policies, procedures and guidelines and measures compliance.
• Develops, oversees, and implements agency resource allocations for staffing. Establishes the strategic vision for workloads and resource management.
• Represents the agency at business meetings, legislative sessions, conferences, seminars, panels, and/or committees.
• Reviews results of special investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance.
• Serves as the agency's Chief Procurement Officer overseeing procurement and approving purchase orders and the annual procurement plan.
• Serves as the agency's Audit Executive coordinating with the State Auditor's Office (SAO) and contracted auditors.
• Serves as the backup to the Risk Manager implementing risk mitigation measures including insurance programs and the Continuity of Operations (COOP).
• Plans, develops, and approves schedules, priorities, and standards for achieving goals; and directs agency evaluation activities.
• Supervises the work of others including staff at the director and/or manager level.
• Other duties as assigned by Chief ALJ.

Education: Graduation from an accredited four-year college or university with a bachelor's degree with major coursework in accounting, business, finance, or related field.

Experience:
At least five (5) years of progressive experience in the management of a finance division or branch at a Texas state agency; two years at the director or manager level.

Substitutions:
Work-related experience may be substituted for education on a year-for-year basis.

Details not provided