Plan II Director and COLA Honors Program Liaison

Plan II Staff Director and COLA Honors Program Liaison

Hiring Department:
Plan II Honors Program

Position Open To:
All Applicants

Weekly Scheduled

Hours:

40

FLSA Status:
Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration:
Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:
General Notes

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Purpose:

To provide executive level, professional support for the Faculty Director of the Plan II Program in the College of Liberal Arts. To provide daily and strategic leadership to Plan II staff and assist with a large volume of highly complex administrative matters with a university wide scope. Assist Faculty Director with long range strategic planning and meeting goals.

• Plan II Program Management:
  Provide guidance to faculty, staff, and students on policies and procedures relevant to their positions. Review internal processes to ensure that they are in keeping with university, state, and federal procedures and laws. Set policies and procedures to ensure compliance with relevant guidelines and to achieve maximum efficiency. Approve all vouchers, Workday, and UT Direct documents processed in the department.
  
  Serve as point of contact for general questions or information requests. Prepares contracts for the department and works with Office of Sponsored Projects as needed for projects. Work with faculty on course management to ensure all program and student needs are met.
• Personnel Management:
  Supervise all Plan II staff: recruit, hire and train all core department staff; perform annual appraisals; oversee and assign job duties to ensure all department support needs are being met and communicate decisions and outcomes to faculty director. Provide post-hire HR support for all staff, student workers, and faculty. Answer questions, provide guidance, and direct employees to resources to resolve HR concerns.
  
  Serve as liaison to Central HR, Payroll, and other centralized HR services to assist with post-hire issues. Serve as timekeeper to approve time sheets for all department employees and manage all related timekeeping processes, including vacation, sick leave, FMLA, and payouts age merit review process for department. Process all visa requests in MyIO and provide guidance for international employees and their supervisors.
• Financial Management:
  Oversee management of Plan II program accounts and budgets in coordination with faulty director and other staff. Assist financial analyst with account setup requests, transfers, reconciliations, and costing allocations. Prepare and supervise the preparation of various department reports, annual operational budgets and endowment reporting. Oversee financial analyst and set priorities for reporting of grant, startup, and other research accounts. Review endowments for updated criteria, prepares departmental budget and ensure usage is in alignment.
• Manage faculty HR:
  Track and process all professional track faculty assignments. Create annual offer letters for all non-tenure track faculty. Coordinate and maintain multi-year agreements with college faculty teaching in the Plan II Program. Verify appropriate use of endowment funds and costing allocations for these faculty. Monitor course/seat availability and advise faculty director of potential misalignment of student needs and course availability.
• Communications:
  Create, manage, and update all listservs for the Plan II Program. Track office assignments and oversee creation of Plan II Program directory. Create, update and manage Plan II website, including creating and managing all internal request forms. Manage faculty and staff lists on website. Assist in the production and submission of newsletter. Oversee content and assist with updates on all areas of departmental website.
  
  Assist Faculty Director with communication and planning of Plan II Visiting Committee.
• Facilities Management:
  Oversee management of program space. Serve as a point of contact for building issues and repairs. Submit work orders, including service, construction, moving, surplus, and event requests in collaboration with the Administrative Associate. Oversee emergency and safety procedures. Oversee building area access procedures: interface with Locks and Keys and ITS to manage physical locks and proximity…