Assistant Facilities Manager

Assistant Facilities Manager A global leading tech firm is looking to hire an Assistant Facilities Manager to join their team. The AFM plays a key role in supporting the strategic and day-to-day management of a large corporate campus consisting of two buildings totaling nearly half a million sq ft in central Austin.

• Assist in the overall management and operation of the campus.
• Support the delivery of a safe, efficient, highly functional, and professional workplace environment for employees, executives, clients, and visitors.
• Conduct regular inspections of offices, common areas, conference spaces, mechanical rooms, exterior areas, and other building spaces to ensure operational excellence.
• Oversee and coordinate preventive and corrective maintenance programs.
• Monitor the performance and condition of critical building systems, including HVAC, electrical, plumbing, building automation systems, elevators, fire and life-safety systems, and other infrastructure.
• Respond to facility-related issues, service requests, and operational concerns in a timely and customer-focused manner.
• Identify opportunities to improve building performance, operational efficiency, sustainability, and the overall workplace experience.

• Partner with internal stakeholders/clients/employees to support high-quality workplace experience across both facilities.
• Assist with the coordination of office moves, space planning, furniture installations, and workspace reconfigurations.
• Support conference room, collaboration space, and common-area functionality.
• Work collaboratively with teams such as Information Technology, Security, Human Resources, Workplace Experience, and Corporate Services.
• Assist with workplace initiatives designed to support employee productivity, engagement, and collaboration.

• Coordinate and oversee relationships with vendors, contractors, and service providers.
• Assist with vendor selection, contract administration, scheduling, and performance management.
• Monitor service quality and ensure vendors meet established service levels and company expectations.
• Coordinate vendor access, work activities, and compliance with site security and safety requirements.
• Review invoices, service reports, and other documentation for accuracy and completion.

• Support compliance with applicable building codes, safety standards, and environmental regulations.
• Assist with fire and life-safety inspections, testing, training, and emergency preparedness.
• Partner with Security and other internal teams to support facility access, contractor management, and site security requirements.
• Participate in emergency response and business continuity planning.
• Maintain accurate records related to inspections, maintenance, repairs, incidents, and regulatory compliance.

• Bachelor's degree preferred but not required.
• 3-7 years of experience in facilities management, corporate real estate, workplace operations, property management, or building operations.
• Experience supporting large, complex corporate facilities or multi-building portfolios.
• Strong working knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, and building automation systems.
• Experience managing vendors, contractors, and service providers.
• Proficiency with Microsoft Office and facility, maintenance, or workplace management systems.

AUSDH
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