Controller, Management

GAMA is a member-owned wholesale distribution company serving convenience store owners across Texas. Founded October 5, 1999, GAMA has served its members for nearly 27 years and operates a large convenience-store distribution business in Central Texas, supported by a corporate office, two warehouses, a direct-store distribution business, a cash-and-carry operation, a print shop, and delivery operations.

The Controller will lead a team of four to five accounting professionals and work closely with the Chief Commercial Officer (CCO) and Chief Supply Chain Officer (CSCO) to execute key financial and operational responsibilities. The position reports directly to the Board of Directors, with dotted-line relationships to the CCO and CSCO.

• Own the Company's general ledger and overall accounting function.
• Manage monthly, quarterly, and annual financial close processes.
• Prepare accurate and timely income statements, balance sheets, cash flow statements, and supporting schedules.
• Ensure financial statements are prepared in accordance with GAAP and Company accounting policies.
• Establish and maintain appropriate accounting policies, procedures, and controls.
• Review journal entries, account reconciliations, accruals, and reserves.
• Analyze monthly results and explain significant variances to budget, forecast, and prior periods.
• Prepare financial reporting packages for senior management and the Board of Directors.

• Maintain accurate accounting and controls over inventory across warehouses and distribution locations.
• Coordinate inventory reconciliations, cycle counts, physical inventories, and inventory adjustments with Operations.
• Coordinate accurate accounting for inventory shrink, spoilage, damage, obsolescence, and other inventory losses.
• Ensure accurate product costing and gross margin reporting.
• Analyze gross margin by customer, product category, supplier, salesperson, and/or route.
• Monitor purchase price variances and vendor rebates, allowances, promotional programs, and other supplier economics.
• Partner with Operations and Purchasing to improve inventory turns and working capital.
• Ensure inventory movements from warehouse to customer are properly recorded.

• Oversee the accounts receivable function and customer billing process.
• Ensure timely and accurate customer invoicing, credits, deductions, and adjustments.
• Develop processes to minimize invoice discrepancies and delivery-related claims.
• Work with Sales and Operations to resolve customer account issues.

• Oversee accounts payable and vendor payment processes.
• Ensure vendor invoices are accurately matched to purchase orders and receipts.
• Establish controls around purchasing, receiving, pricing, and payment.
• Monitor vendor statements and resolve discrepancies.
• Ensure accurate recording of freight, rebates, allowances, discounts, and other vendor-related economics.
• Manage AP aging and work with Operations to optimize payment timing while maintaining supplier relationships.

• Oversee daily cash reporting and cash reconciliation.
• Manage bank reconciliations and cash forecasting.
• Monitor cash collections from customers and cash/credit card activity associated with deliveries.
• Establish controls over cash, checks, deposits, and electronic payments.
• Partner with management and the Board of Directors to forecast short- and long-term liquidity requirements.

• Reconcile orders, warehouse shipments, invoices, deliveries, returns, and customer credits.
• Establish controls over driver transactions, cash collections, and customer payments.
• Monitor delivery costs, fuel, labor, and other distribution expenses.
• Partner with Operations to identify opportunities to improve delivery efficiency.

• Lead the annual budgeting and forecasting process.
• Develop financial forecasts for sales, gross margin, operating expenses, working capital, and cash flow.
• Provide management with analysis of sales and margin trends.
• Develop and monitor key operating metrics, including sales growth, gross margin %, inventory turns, AP days, working capital, delivery cost per case, cases per route/stop, revenue per route, labor cost as a percentage of sales, EBITDA, and EBITDA margin.
• Identify opportunities to improve profitability and working capital.

• Develop and maintain a strong system of internal…