Assistant to Vice President Operations

Position Overview

Are you obsessed with order, timing, and making complex puzzles fit together perfectly? Do you love being the person everyone relies on to know who should be where and when? Nulixir is looking for an exceptional Operations Assistant who will be the brain behind our day-to-day operations
—owning employee schedules and production schedules to keep our facility running with precision.

In this role, you’ll be the “air traffic controller” of our operations: matching people to production lines, aligning shifts to demand, and ensuring that every run is properly staffed, sequenced, and communicated. You will work closely with Operations Leadership, Production, and HR to turn our aggressive growth plans into a smooth, predictable daily reality on the floor.

If you thrive in a fast-paced, high-accountability environment and love the idea of having a direct impact on output, efficiency, and on-time delivery, this role is for you.

This position will be based at our HQ facilities located in the Austin, TX Metropolitan Area.

• Workforce & Shift Scheduling
• Own and maintain the master schedule for hourly operations employees (bottling, blending, warehousing, etc.).
• Build, publish, and update weekly and monthly shift schedules to ensure proper coverage across all production lines and shifts.
• Proactively identify coverage gaps (PTO, call-outs, new production needs) and work with supervisors to backfill and rebalance staffing.
• Track attendance, schedule adherence, and shift changes; escalate recurring issues to Operations Leadership.
• Production Scheduling & Coordination
• Maintain the production schedule in close partnership with Operations Leadership and Production Managers.
• Translate customer orders and production plans into clear, day-by-day and shift-by-shift production schedules.
• Sequence production runs to minimize changeovers and maximize line efficiency while meeting customer timelines.
• Communicate daily and weekly production plans to supervisors and team leads, ensuring everyone is aligned on priorities.
• Daily Operations Rhythm & Communication
• Act as the central point of coordination for “who is doing what, where, and when” across operations.
• Support daily stand-up meetings by preparing schedule views, line-up charts, and highlighting key risks or constraints.
• Quickly communicate schedule changes (rush orders, downtime, absenteeism) to all relevant stakeholders and update systems accordingly.
• Partner with HR and Operations to coordinate onboarding, cross-training, and re-assignments as production needs evolve.
• Systems, Data, and Reporting
• Use Excel/Google Sheets and internal tools to maintain accurate and up-to-date staffing and production calendars.
• Track key operational metrics related to scheduling (e.g., planned vs. actual hours, schedule adherence, overtime usage).
• Provide regular reports and insights to Operations Leadership on staffing utilization, bottlenecks, and opportunities for optimization.
• Help standardize and continuously improve scheduling templates, tools, and processes as the company scales.
• Identify recurring scheduling and coordination pain points and propose practical solutions.
• Support rollout of new lines, shifts, and processes by building schedules and operational playbooks around them.
• Collaborate with cross-functional teams (Finance, Commercial, HR) to ensure our operational plans align with demand and capacity.
• Take ownership of special projects assigned by the Senior Director of Operations/Operations Leadership to improve operational flow and efficiency.

• High school diploma or equivalent required; associate’s or bachelor’s degree in Business, Operations, Industrial Engineering, or related field preferred.
• 2–4+ years of experience in an operations, production, planning, or scheduling support role (manufacturing, food & beverage, CPG, or similar environments a strong plus).
• Strong proficiency in Microsoft Excel and/or Google Sheets; experience with scheduling, planning, or ERP tools is a plus.
• Exceptional organizational skills with a strong attention to detail and the ability to manage…