EA-Event Manager

US Salary Range: $89,400 - $115,000

NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations.

The NGP VAN Event Manager supports the planning, coordination, and execution of internal and external events that engage clients, partners, and stakeholders across NGP VAN business line. This role ensures events are strategically aligned with the goals of the NGP VAN team-enhancing client relationships, promoting adoption of NPG VAN solutions, and showcasing product innovation.

The position works collaboratively across marketing, sales, customer success, and product teams to deliver events that strengthen NGP VAN's market presence and community impact.

This is a hybrid position and requires the incumbent to work onsite at our DC office as needed to support NGP VAN events. Travel is also a requirement as well as working evening/weekends as needed.

Essential Position Functions and Responsibilities:

Event Planning & Execution

• Coordinate logistics for virtual, hybrid, and in-person events, including client conferences, webinars, trade shows, and user meetups.

• Support event calendars, registration, communications, and follow-up processes.

• Partner with internal stakeholders to align event themes, content, and objectives with NGP VAN strategic priorities.

• Manage vendor relationships (venues, catering, AV, print, shipping) to ensure cost-effective, high-quality delivery.

• Track event milestones, timelines, and deliverables to ensure successful execution.

Marketing & Engagement

• Collaborate with the Bonterra marketing and creative teams to develop event collateral, promotional materials, and digital campaigns.

• Coordinate pre-event and post-event communications to increase attendance and engagement.

• Assist in developing post-event reports, including attendance metrics, ROI analysis, and engagement outcomes.

Operations & Administration

• Support budget tracking, invoice management, and expense reconciliation.

• Maintain event records, playbooks, and process documentation.

• Participate in team meetings, project planning, and post-event debriefs to identify areas for continuous improvement.

Knowledge, Skills & Abilities:

• Advanced account planning and consultative relationship management.

• Deep understanding of union, political, or nonprofit sector data infrastructure.

• Excellent communicator with high executive presence.

• Ability to influence internal processes and external outcomes.

Qualifications (Required and Preferred):

Required

• 3+ years of experience in event planning, marketing, or program coordination (preferably in technology, nonprofit, or SaaS settings).

• Strong organizational and project management skills with the ability to manage multiple events simultaneously.

• Excellent written and verbal communication skills.

• Proficiency in event and marketing tools (e.g., Zoom Events, Cvent, Salesforce, Hub Spot, or similar).

• Familiarity with NGP VAN or nonprofit fundraising/engagement technology preferred.

Preferred

• Experience supporting large user conferences or industry trade shows.

• Knowledge of nonprofit, advocacy, or political organizing environments.

• Comfort working cross-functionally in a fast-paced, evolving environment.

This position is a part of a bargaining union represented by CWA Local 1400, 2336, or 13000.

At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization.

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At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here.