Executive Coordinator, CMO Office

Creating content that resonates is great - turning that attention into growth is even better. That’s what Manychat does.

Our AI-powered automations help creators and brands engage with audiences across Instagram, Messenger, Whats App, and Tik Tok - at the right moment, with the right message, minus the manual work.

We’re 400+ people across three continents behind the leading platform for conversational growth, with AI skills shaping how we build, how we work, and how we grow.

Ever wondered what it’s like to be the person a CMO relies on for absolutely everything: the calendar, the prep, the relationships, the split-second call before they walk on stage? This role puts you right there.

We’re not looking for a traditional big tech corporate EA. We’re looking for someone who thinks more like a production or celebrity assistant: adaptable, anticipatory, and genuinely unshakeable. Maybe you’re the former marketing intern who fell in love with the field and has been hungry for a bigger seat ever since.

When it comes to AI - you don’t need to walk in an expert. You need the curiosity to become one. We'll teach you the rest, with all the access to our internal enablement resources.

What matters most is that you’re proactive; already three steps ahead, flagging what’s coming before anyone has to ask. In return, you get a front-row seat to how a CMO operates, real ownership from day one, and a fast track most EA titles never offer.

If that sounds like the opportunity you’ve been waiting for, keep reading.

We’re the voice of Manychat. A voice that’s loud, creative, opinionated, and weird in the best possible way. We combine passion, data, and storytelling to cut through the noise and fuel mad growth.

Your work won’t sit in a folder. It’ll be out in the world - driving growth, sparking conversations, inspiring creators, and entertaining them. We’re always down to test out new ideas and share learnings, so if you have something up your sleeve, say it! We want to hear it and make it happen together.

You’ll be part of a team that works on complex, high-scale projects that create real impact, building products millions rely on every day. The tech stack is designed for speed and durability, and we are already operating at the front of the AI era, not scrambling to catch up. And you’ll do all of that alongside an experienced, collaborative group of people that value speed, quality, and supporting each other.

• Act as the CMO’s agent and manager for their public persona, coordinating interviews, speaking opportunities, industry meetings, and media events end-to-end.
• Prep sharp briefs ahead of every meeting, interview, and event so the CMO walks in ready.
• Partner with content and design teams to produce decks, one-pagers, speaker profiles, and landing pages that support the CMO’s public presence.
• Be the CMO’s eyes and ears across the org, flagging what needs their attention before it becomes a problem.
• Brief people ahead of time when they’re presenting to the CMO, set expectations, and manage the follow-up.
• Work across teams to unblock anything that’s waiting on the CMO.
• Own logistics for internal initiatives where the CMO is the named owner or sponsor.
• Help build out the AI stack powering the CMO’s pod.
• Manage the CMO’s calendar, prep for meetings, and process notes and action items.
• Handle day-to-day correspondence and work-related travel and logistics.

• Experience in a fast-paced, high-touch support role: as a talent assistant, production assistant, celebrity assistant, or similar - where anticipating needs came naturally.
• Exceptional written and verbal communication skills.
• High agency: you act without being asked and show up with solutions, not questions.
• Calm, sharp judgment under pressure, with zero ego about the work.
• Based in Austin, TX, with flexibility (and enthusiasm?) to travel for events.

• A marketing background, for example, you started out as a marketing intern and got hooked.
• Experience in talent management, creator or celebrity representation, or high-touch executive support at a public-facing company.
• Curiosity about AI and a track record of…