Event Coordinator, Marketing ​/ Advertising ​/ PR

Event Marketing Coordinator

Execute the field. Own the details. | Mirror Web

Reports to:

Sr. Director of Marketing

Location:

Austin, TX preferred (hybrid)

This is a junior, execution‑focused role. Strategy and playbooks are provided. Your job is to make sure everything that’s supposed to happen actually happens, precisely, and on time. Sourced and influenced pipeline is the North Star for this role. You co‑own and are measured against that number alongside the marketing team, and it’s what you align your performance around.

Mirror Web is a rapidly growing, AI‑native communications supervision company backed by a leading private equity firm. We are replacing the legacy compliance infrastructure that broker‑dealers, private equity firms, asset managers, and RIAs have relied on for decades with a modern, intelligent system built for the way regulated businesses actually operate today.

We work with some of the most sophisticated financial services organizations in the world, we are growing fast, and the market opportunity in front of us is significant. This is a company in an accelerating phase: category leadership is well on its way, the team is exceptional, and the work is genuinely consequential for the compliance professionals and institutions that depend on us.

We are hiring for precision, reliability, and capacity. Mirror Web's events and field motion is growing: industry conferences, private dinners, virtual events, and an expanding Compliance Consultants Program that runs across field, digital, and content. You co‑own a sourced and influenced pipeline number tied directly to the events and activations you run, and are measured against it alongside the rest of the marketing team.

You will work directly alongside the Sr. Director of Marketing and the wider marketing team to make sure every activation is flawlessly executed.

The strategy is given to you; your job is to take ownership of every detail and run it without being chased. If you are the kind of person who wakes up at 6am before an event to confirm the AV is set up and the printed materials are at the right table, and then comes back with a clean post‑event readout and knows exactly which attendees converted to pipeline, this is the role.

This is also a learning role. You will be embedded in a modern, AI‑first marketing team at a growth‑stage B2B SaaS company. If you have the raw capacity and want to grow into a full field or event marketing career, the ceiling is yours to set.

You own the end‑to‑end execution of Mirror Web's field motion: industry conferences, private dinners, virtual round tables and webinars, and the Compliance Consultants Program touchpoints. The strategy is set; you make sure every detail happens precisely and on time.

• Manage end‑to‑end logistics for the full event calendar: booth scheduling, vendor coordination, travel and hotel blocks, swag and gifting, dinner reservations, car services, and on‑site setup. Serve as the primary point of contact for venues, vendors, and logistics partners.
• Build and maintain event runbooks and pre‑event checklists so nothing gets missed and nothing depends on memory. Own post‑event wrap‑up: attendee lists, asset returns, and a clean readout back to the team.
• Run the field and events layer of the Compliance Consultants Program (owned by the Sr. Director of Marketing across field, digital, and content). Manage scheduling, invitations, venue coordination, run‑of‑show, and follow‑up logistics for program events and round tables.
• Coordinate the virtual roundtable and webinar program end‑to‑end: scheduling, speaker management, platform setup, show flow management, run‑of‑show documents, recording, and follow‑up distribution. Own the logistics calendar so the team always knows what's in flight.

Sourced and influenced pipeline is the North Star. You co‑own that number alongside the team and make sure every activation is tracked, attributed, and reported cleanly.

• Co‑own a sourced and influenced pipeline number tied to the field and events motion. You are not just…