THC - Development Associate; Program Specialist III

Overview

SUBMISSION OF A COVER LETTER, RESUME, AND WRITING SAMPLE IS MANDATORY

THE THC DEVELOPMENT OFFICE: The Texas Historical Commission, by statutory authority, has a development office within the THC’s Administrative Division. This development office includes the THC Chief Development Officer, the Development Manager, and the Office Manager/Bookkeeper, all of whom are state employees. Per a Memorandum of Agreement between the THC and the non-profit 501(c)(3)
Friends of the Texas Historical Commission (FTHC), the THC Development staff also staffs the nonprofit organization. Therefore, the THC Chief Development Officer serves as the Executive Director of the Friends of the THC, and the Development Manager(s), the Development Associate, and Finance and Office Manager serve in parallel roles for the nonprofit organization as well.

JOB OBJECTIVE: Provide complex fund development and consultative services and technical assistance to the Texas Historical Commission (THC) agency staff, THC Commissioners, and Friends of the Texas Historical Commission (FTHC) Board of Trustees. The ideal candidate will bring experience in development and fundraising (including research and prospect development), communications and outreach, as well as the skills for program management. The Development Associate is a critical position supporting the Executive Director and Development Managers, and will work under general supervision, with moderate latitude for the use of initiative and independent judgment.

• Development & Fundraising
• Support the Friends of the THC ED and Development Managers on all aspects of fundraising, including foundation, individual, and corporate giving.
• Manage and maintain the donor database, ensuring accuracy and currency of the donor data. Ensure that all requests submitted, and gifts received are entered and updated promptly in the database.
• Manage all campaign and events information on the donor database, including setting up events, running reports, setting up campaign forms, etc.
• Manage the reporting functions in the donor database, running donor, mailing, and analytical reports.
• Train THC staff and facilitate utilization of the donor CRM software across agency, to build proficiency and maintain accuracy of data.
• Work closely with THC staff to integrate use of CRM software for event registrations, contact list management, etc.
• Work in partnership with the Development Manager to ensure timely annual fund mailings and renewal mailings.
• Support the Development Manager in maintaining renewal mailing schedule, tracking responses, and managing timely acknowledgments for all donations, including sending thank you gifts.
• Program Development and Support
• Lead and coordinate all aspects of the Preservation Scholars Program, including:
• cultivating donor relationships in support of the program, and soliciting annual grants or individual gifts for the program with guidance from the ED/Development Managers;
• managing the Preservation Scholars Committee (which includes THC staff and FTHC Board members);
• coordinating the annual planning process (Fall through Summer) for the program including organizing all pre-program planning;
• updating and managing the applications process through the winter of each year; coordination application review by committee in the spring; and
• coordinating the internship program through the 10-week period in the summer of each year.
• Support the creation and/or development and expansion of other distinct FTHC programs, as required.
• Support the Development Training Seminars/Workshops program.
• Communications and Outreach
• Coordinate all aspects of the Friends of the THC’s Communications Program, including the website, social media, online and print communications (newsletter and annual report).
• Update and manage the FTHC communications plan for ongoing communications with donors, partners, and supporters, and with the Commission.
• Support the Office Manager and the FTCH Social Media consultant in creating and implementing content for the Social Media plan for the Friends.
• Manage and develop the FTHC’s virtual events program; identify and solicit speakers, manage schedule of programming, and…