Grant Coordinator

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas.

Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: (Use the "Apply for this Job" box below)..

• Ensures program activities comply with all grant requirements, including performance, and reporting obligations across multiple teams such as Outreach and Testing, Patient Support Services, Finance, and Clinic Operations.
• Maintains accurate program records across various databases, including Take Charge Texas (TCT), Provide, and Partner Grants.
• Tracks and monitors budgets within Ryan White service categories providing direct financial assistance.
• Compiles and analyzes data and statistics as directed by the Director of Patient Support Services.
• Coordinates the timely completion and submission of required reports.
• Supports the development, maintenance, monitoring, and tracking of various grant‑funded programs.
• Manages multi‑departmental grant‑funded projects, ensuring stakeholders are accountable for required deliverables and reports.
• Prepares and submits detailed, accurate reports to grant funding agencies in compliance with established deadlines.
• Provides specialized administrative and staff support services.
• Attends, records minutes, and provides logistical support for Community Advisory Board meetings.
• Schedules and coordinates cross‑departmental meetings.
• Ensures staff remain current on all grant‑required training.

Based on the position’s duties and requirements, this role has a base hourly rate of $23. The initial hourly rate will be determined by the selected candidate’s qualifications and relevant experience.

High School diploma or GED required. Bachelor’s degree or equivalent work preferred; may substitute relevant experience for education.

• Grants Management
  
  Experience:
  
  2‑4 years of professional experience managing grants, ensuring compliance, and supporting program goals, preferably in a nonprofit or healthcare setting.
• Funding Oversight: Experience managing grant processes, including applications, tracking expenditures, and ensuring alignment with funding requirements such as Ryan White, HRSA, or similar programs.
• Data and Financial Tools Proficiency: Skilled in using grant management databases and financial tracking systems such as Take Charge Texas (TCT), Provide, Partner Grants, or equivalent tools.
• Budget and Reporting
  
  Skills:
  
  Ability to support budget tracking, expenditure monitoring, and assist with timely and accurate grant reporting.
• Project Coordination: Proven track record in coordinating multi‑departmental projects, ensuring cross‑functional collaboration, and meeting grant deliverables.
• Sector‑Specific Expertise: Experience working within healthcare, social services, or mission‑driven organizations focused on community‑based initiatives.
• Training and Support: Ability to conduct staff training, enhance team capacity, and provide technical assistance in grants compliance and management.

Bilingual (English/Spanish) a plus.

• Technical Proficiency: Strong PC skills, including experience working with the Windows Operating System and proficiency in Microsoft Office Suite, particularly Excel.
• Attention to Detail: Exceptional accuracy and thoroughness in managing data, reporting, and administrative tasks.
• Confidentiality & Compliance: Understanding of confidentiality requirements, including strict adherence to HIPAA standards and organizational policies.
• Interpersonal & Communication
  
  Skills:
  
  Ability to demonstrate diplomacy, tact, and cultural sensitivity when interacting with diverse individuals…