Assistant Property Manager

Overview

SYNC at Mueller is seeking an experienced, polished Assistant Property Manager to join our management team. Candidates must have a minimum of two years in a Multifamily Assistant Property Manager role with strong leasing skills. Must work at least one Saturday (10am-5pm) shift per month, be comfortable creating marketing/social media content, and have a valid Driver's License.

• Completing pre- and post-move out inspections to prepare the service team for the make-ready process and residents for potential charges for any damages.
• Preparing Final Account Statements for former residents based on in-person inspections.
• Filing and managing eviction proceedings when necessary.
• Managing resident inquiries, concerns, and complaints.
• Contacting residents through multiple means of communication to manage rent collection and delinquency.
• Handling key management for scheduled vendors, site visits, and unit inspections.
• Assisting with management tasks as needed by the Property Manager.
• Processing accounting activities such as entering purchase orders and vendor invoices.
• Planning and participating in resident events.
• Walking the property to ensure lease compliance and sending out violations accordingly.
• Completing daily, weekly, and monthly close-out reporting.

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist the Property Manager in all aspects of daily property operations, including full operational responsibility in the absence of the Property Manager. Perform the function of a Leasing Consultant as required by the needs of the property. This is a line position with a direct impact on company funds. This position requires the ability to work on weekends and overtime when requested.
• Complete accounting and bookkeeping tasks, prepare monthly close-out and financial reports, collect rent and other payments, complete bank deposits, dispositions, and account reconciliations, and use property management software to record, track, and report on all financial workings of the community.
• Ensure accurate and efficient completion of lease and application paperwork, and all daily activity including move-ins, move-outs, lease renewals, and notices.
• Manage resident move-in and move-out processes, including handling paperwork, evaluating applicants, and explaining policies.
• Maintain all account records and transactions including NSF’s, rent allowances, concessions, rent increases, and other management-approved debits and credits.
• Ensure timely collection of all rent by communicating with residents who are delinquent on a daily basis and through the preparation and distribution of delinquency reports.
• Initiate all necessary evictions by preparing copies and forwarding all appropriate paperwork for legal evictions or other legal proceedings; ensure all evictions and legal proceedings are followed through to completion.
• Conduct resident move-outs in accordance with state law and company standards.
• Inspect apartments at move-out, take photos to document damages, assess applicable charges, and complete the final account statement.
• Manage collections in accordance with company policies and procedures.
• Demonstrate mathematical skills to perform financial calculations and complete fiscal reporting information.
• Assist in managing day-to-day operation of the community, resolve customer complaints and issues, and complete financial records, documents, and reports.
• Oversee and direct efforts to maximize rental income and high occupancy through sales, marketing, and customer service.
• Support and assist the Property Manager in overseeing and managing the financial and operational facets of the community.
• Demonstrate an understanding of community operations, lease terms, and lease enforcement.
• Maintain product knowledge of the assigned property.
• Fully support the duties of the Property Manager by becoming familiar with each duty and completing the same as required.
• Achieve occupancy,…