Manager; Move in Coordinator - Northshore; Highrise

ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing. Headquartered in Charleston, South Carolina, Greystar manages and operates over $300 billion of real estate in more than 265 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, managing over one million units/beds globally.

Across its platforms, Greystar has nearly $79 billion of assets under management, including over $35 billion of development assets and over $36.5 billion of regulatory assets under management. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit

The Move In Coordinator plays an integral part in the sales process by working closely with the Community Manager and Sales Consultant/s. The main responsibility will be to do whatever is necessary to make the selling process more effective and the move in process more efficient. The Move In Coordinator plays a critical role in staying engaged with each depositor through actual move in to reduce the risk of cancellation.

This person will participate in all aspects of sales and marketing for the community including the L.O.V.E. sales program fundamentals – daily sales huddles, discovery, tours, and creative follow up. The Move In Coordinator will contribute to the success of the community sales team’s achievement of year end budgeted occupancy, revenue, and resident retention goals.

• Tour Support – Assists with tours when needed.
• Prospect Experience – Inspects tour path, model apartment(s), and leasing office on a regular basis in order to maximize appeal of the prospect experience.
• Phone / Internet Support – When needed, answers inquiry calls and internet inquiries.
• Follow-up – Utilizes Greystar CRM Lead2
  
  Lease to maintain an accurate and up-to-date prospect database. Assist with daily, meaningful prospect follow-up. Helps the team perform the required number of follow-up contacts in accordance with Greystar standards through phone calls, personal visits, notes, etc. Coordinate prospect and depositor related creative follow up deliveries with couriers, shipping, Amazon, etc.
• Sales Collateral – Organize and ensure adequate supply of fully assembled sales collateral, marketing and outreach packets. Maintain files and marketing materials for realtors, transition companies, and moving companies. Maintain copies of all floor plans, in hard copy and email versions.
• Current Greystar Sales and Marketing Program Standards – Participates in ensuring that Greystar sales and marketing program standards and benchmarks are being met.

• Meet and greet residents and families on the day of move in and ensure smooth process. Hand deliver move-in gift the day of move-in.
• Prepare and complete all paperwork related to new move-ins and renewals according to Greystar policy, including preparation of Move-in Packets.
• Process applications, credit screening, and criminal background checks.
• Coordinate the distribution of all Move-In paperwork to the appropriate personnel.
• Coordinate and communicate unit readiness with appropriate personnel to ensure timely move-ins.
• Set up resident folders.
• Assist with furniture measurements and placement.
• Coordinate moving services.

• Arrange for optimal coverage for all incoming inquiry calls and tours.
• Establish and maintain system for written phone messages.
• Generate thank you letters, form letters for mailing mass brochures / flyers to prospects.

• Prepare and circulate to staff each morning a daily overview of scheduled tours, move ins / move outs, and inventory ready to show.
• Update unit status daily on white board.
• Assist in the completion of and submit to corporate all necessary reports.

The hourly range for this position is $22.00 - $25.00

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