Grant Coordinator

Career Opportunities:
Grant Coordinator (16773)

Posting 16773
-Posted
- Dept of State Health Services

- Birth Defects Epi & Surveill

- Community and Social Services

- Eligible for Telework
- Other Locations (1) -c. $5000 - $6999 per month

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas . If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page .

Functional

Title:

Grant Coordinator

Job Title:

Program Specialist IV
Agency: Dept of State Health Services
Department: Birth Defects Epi & Surveill
Posting Number: 16773
Closing Date: 06/07/2026
Posting Audience: Internal and External
Occupational Category: Community and Social Services
Salary Range: $5,000.00 - $5,000.00
Pay Frequency: Monthly
Salary Group: TEXAS-B-20
Shift: Day
Additional Shift: None
Telework: Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility

Location:


Job Location City: AUSTIN
Job Location Address: 1100 W 49TH ST (DHT)
Other Locations: Austin
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Job Description:

Under the supervision of the Program Supervisor VII, coordinates activities related to preparing grant applications and grant renewals for the Birth Defects Epidemiology and Surveillance Branch (BDESB). Assists with grant-related projects, family outreach projects, birth defects prevention initiatives, and administrative tasks for IRB study approvals. Coordinates grant-related meetings and manages grant-related contracts and budgets. This is a grant-funded position that will span one year (May 1, 2026 - April 30, 2027) and is contingent on grant funding at any point.

Essential Job Functions:

(35%) Coordinates grant-related applications, renewals, documents, reports, budgets, and communications. Works with Section Budget Specialist, Grants Office at DSHS, the Centers for Disease Control and Prevention (CDC), and the branch grant team on grant submissions. Coordinates submission of all grant-related documents and deliverables and ensures all grant deadlines are met. Coordinates and monitors grant-related contracts and budgets. Assists with developing scopes of work and annual contract renewals.

Collects and reviews quarterly progress reports and other deliverables from contractors.

(35%) Participates in or assists with specific grant-related projects, which may include performing literature reviews, assisting with data cleaning, and assisting with surveys of families of children with birth defects. Assists with family outreach projects, including the neural tube defect (NTD) recurrence prevention mailout and the review of electronic case reports (eCRs) to identify children for referral to agency social workers.

Prepares abstracts, presentations, or reports about family outreach and grant-related projects.

(10%) Oversees the development and administrative monitoring of IRB approved research studies for the Branch. Works with external collaborators, other DSHS programs, and Branch staff in completing IRB submissions, renewals, and amendments. Tracks IRB study deadlines to ensure that IRB approvals/renewals do not lapse. Develops and reviews policies and procedures related to IRB research studies. Collects, compiles, and analyzes complex IRB research information.

Assists with ongoing IRB approved research studies related to family outreach by tracking and mailing recruitment letters and/or providing technical assistance to families participating in research studies.

(10%) Coordinates meetings with grant team for various grant-related projects. Ensures that meetings are set up and appropriate team members invited. Develops meeting agendas, provides project updates, and shares relevant handouts. Develops meeting minutes, receives input, finalizes and shares minutes and additional handouts/materials with the grant team. Tracks and updates grant team about progress of all grant-related projects. Ensures that project deadlines do not lapse.

(10%) Carries out other duties as assigned. Manages publications listings, manuscript approvals, and abstract approvals for BDESB. Develops slide sets, social media posts related to birth defects prevention and family outreach, documents, and/or abstracts stemming from grant-related projects.

Knowledge, skills, and abilities

Prefer knowledge of: public health programs, grants, grant administration, contract monitoring, budgets, program planning, community outreach, and/or social work.

Skills in:
Effective collaboration with other program…