Records Manager

Records Manager

Hiring Department: University Police Department

Location: Austin, TX

Position Duration: Expected to continue

Uses comprehensive knowledge, and standardized principles, practices, and procedures to maintain the various reporting requirements for the department. High level supervision of the records team, including coverage of duties in the event of absences. Provide data and information to leadership as needed.

Under general supervision, uses comprehensive knowledge and standardized principles, practices, and procedures to perform and coordinate department records and information management function. This position provides various complex law enforcement tasks.

• Reviews and maintains police records, reports, logs, case files, and other departmental documentation and materials. This includes daily police records review as auditor and NIBRS specialist and approval.
• Process government agency records requests. This includes Open Records Request, Justice of the Peace and District Attorney.
• Performs regular record retention and destruction and ensures accurate digital filing of records. Review records retention policies and schedules to determine timetables for transferring active records to inactive, archival storage or destruction.
• Managing UTPD Requests email inbox. This includes handling disbursement of subpoenas, depositions and warrant recalls.
• Manages personnel duty and organization assignments within the records management system and access privileges. Acts as point of contact and liaison for RMS system issues and NIBRS Reporting Issues.
• Follows court orders to seal or expunge police records.
• Completes required monthly, quarterly and annual reporting.
• Performs other related duties as assigned.

Bachelor's Degree in Criminal Justice, Business, Public Administration, or a related field. Experience working with Records Management Systems, preferably Central Square (RMS). Knowledge of Open Records Requests (ORRs), including processing and compliance requirements. Experience handling record red actions and expunctions. Familiarity with Axon systems and related digital evidence platforms. Experience completing state and government reporting requirements (monthly, quarterly, and annual reporting). Prior public safety management experience, including oversight of personnel and operational processes.

Experience in employee supervision, performance management, and staff development. Relevant experience may be substituted as appropriate.

Relevant education and experience may be substituted as appropriate.

Experience working within law enforcement databases. Experience with data analysis, data visualization, and presentation. Experience working with Tableau, CA+, and QGIS is a plus.

$80,000 + depending on qualifications

• May work around standard office conditions.
• Repetitive use of a keyboard.
• Use of manual dexterity.
• May work in extreme temperatures.
• Some severe weather work may be required.
• May work around electrical and mechanical hazards.
• Climbing of stairs.
• Climbing of ladders.
• Lifting and moving.

• Standard UT schedule, Monday - Friday 8:00 AM - 5:00 PM
• Nights, weekends, holidays, and some severe weather work will be required.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

A criminal history background check will be required for finalist(s) under consideration for this position.

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.