Field Trip Scheduler

Field Trip Scheduler

Del Valle Independent School District Department of Transportation – Austin, Texas

Job : 5837822

Final date to receive applications: Posted until filled

Posted: Jul 16, 2026 5:00 AM (UTC)

Starting Date: Immediately

Primary

Purpose:

Assist with daily operation of the transportation department by scheduling and assigning drivers for field trips and coordinating field trips. During route times, disburse cost statements and answer phones.

Education/Certification

• High School diploma or GED (recognized by the Texas Education Agency or Regional Accrediting Agency)
• Clear and valid Texas commercial driver’s license (B-CDL) with Passenger (P) and School Bus (S) endorsements
• Safe driving record verified by Texas Department of Public Safety (meets and maintains liability coverage eligibility)
• Maintain current bus driver certification from TEA
• Shall be subject to testing for use of alcohol or controlled substances that violate law or federal regulations
• Bilingual (preferred)
• Candidates must have a satisfactory outcome of a fingerprinting background check. Non-refundable fee (approximately $50) paid by employee.

Knowledge/

Skills:

• Effective telephone and communication skills
• Ability to use a personal computer
• Ability to use Google Suite, Smart Tag, Smart Trips, Travel Tracker, and/or other computer programs the department uses
• Ability to receive and give verbal instructions effectively
• Proficient map reading skills
• Familiarity with Del Valle ISD

Experience:

• One (1) year of school bus driver experience

The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or required.

Professionalism:

The Educators' Code of Ethics is outlined in the Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope;
  Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Management:

The Field Trip Scheduler manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Serve as substitute bus driver
• Maintain pertinent documentation and prepare various reports as required by state, District, or department

Organization Improvement:

The Field Trip Scheduler provides organization improvement through the following:

• Drive a school bus as needed
• High level of confidentiality required
• Problem solving mindset and safety practices required at all times

Communication and Community Relations:

The Scheduler promotes a positive tone for school or community relations through activities such as the following:

• Responsible for scheduling all field trips
• Responsible for assigning drivers and buses for field trips
• Ability to prepare invoices and send them to the appropriate campus or department
• Ability to share invoices with the business office for proper budget transfer
• Ability to use a two-way radio
• Ability to work cooperatively with directors, principals, coaches, teachers, and drivers
• Disburse cost statements to different departments and/or organizations for field trips
• Answer incoming calls, take messages, and route them to appropriate staff
• Answer incoming calls and handle questions and requests that fall within the level of responsibility
• Responsible for backing up dispatchers and schedulers when needed
• Be available to respond on weekends for field trip calls
• Correct unsafe conditions in the work area and report any conditions that are not correctable to the supervisor immediately

Professional Growth and Development:

The Field Trip Scheduler provides professional growth and development through activities such as the following:

• Assist in training of new drivers
• Assist in in-services meeting training all drivers on field trip procedures and best practices
• Provide a high level of customer service and train the drivers to do the same

Qualities of an Effective Field Trip Scheduler:

The Scheduler…