Senior Fleet Coordinator

Assists in the day-to-day administration and coordination of the vehicle fleet program, including vehicle assignments, tracking, compliance, insurance administration, and fleet reporting. Maintains accurate vehicle and driver records while ensuring compliance with company policies and regulatory requirements. Supports operational efficiency by coordinating fleet resources and making recommendations to improve fleet processes and compliance standards.

• Maintains accurate records of vehicle inventory, driver information, registrations, licensing, and insurance documentation. Updates and maintains fleet tracking systems and databases.
• Coordinates vehicle assignments, deliveries, transfers, and pick-ups between locations based on operational needs and vehicle availability.
• Supports driver onboarding and orientation by communicating fleet safety requirements, maintenance procedures, and company vehicle policies.
• Ensures compliance with all company policies and procedures, as well as applicable state and federal regulations related to vehicle registration, licensing, and insurance.
• Coordinates lease management activities and assists with fleet planning to ensure optimal vehicle utilization.
• Supports insurance administration by serving as a liaison between employees and insurance providers. Ensures timely reporting and documentation of accidents, incidents, vehicle damage, and claims.
• Processes, tracks, and reports fleet-related expenses while maintaining accurate records and supporting cost-control initiatives.
• Generates and analyzes reports related to fleet utilization, maintenance costs, compliance requirements, and other key performance indicators.
• Provides support for fleet operations within a local market consisting of more than 90 vehicles.
• Identifies opportunities to improve fleet compliance, reporting accuracy, and operational efficiency through process enhancements and recommendations.

• High school diploma or equivalent plus a combination of relevant experience, or a Bachelor’s degree in a related field or equivalent training and experience.
• 5+ years of relevant experience.
• Strong verbal and written communication skills.
• Strong organizational, time management, and prioritization skills.
• Ability to manage multiple responsibilities in a fast-paced environment.
• Working knowledge of Microsoft Office applications, including Excel, Word, and Outlook.
• Strong customer service and interpersonal skills.
• Knowledge of fleet operations, vehicle administration, insurance processes, and compliance requirements preferred.

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*