Administrative Assistant III, Institutional Effectiveness

Overview

Administrative Assistant III, Institutional Effectiveness

South Florida State College is an open-access, higher education institution dedicated to providing a learning-centered environment through quality programs, training, and services. Working in partnership with organizations and communities, the college provides leadership and a comprehensive range of opportunities for the educational, cultural, and economic development of the service district.

SFSC is proud to be tobacco-free.

• Maintains effective and cooperative working relationships with business office personnel regarding grant administration.
• Acts as receptionist and performs secretarial duties for the Institutional Effectiveness division, processing correspondence, handling incoming and outgoing mail and phone calls.
• Assists the Director, Information Technology and Analysis with event planning, meeting arrangements, and special projects for departments.
• Establishes and maintains filing and recordkeeping system for office.
• Maintains office supplies, including monitoring inventory and reordering as needed.
• Prepares and submits payroll records for the division in an accurate and timely manner.
• Keeps accurate records of all division correspondence.
• Coordinates office coverage with other departmental staff.
• Assists with administration of the College surveys, including scheduling with faculty and survey administrators.
• Schedules and prepares committee meetings, including preparing agendas, recording and maintaining meeting minutes, and organizing all committee-related documentation on Panther Central.
• Contributes to unit planning, assessment, and College institutional effectiveness efforts.
• Acts in accordance with local, state, and federal laws/regulations as well as College policies and procedures.
• Performs other duties as assigned.

Educational: Minimum of an Associate degree from an institutionally accredited organization required. (At least five years of related experience in a college or university may substitute for the degree requirement.)

Experiential: At least three years of clerical/secretarial experience required; administrative office management experience strongly preferred.

Other: Proficiency in word processing required; experience using database and spreadsheet software preferred. Knowledge of general office practices/procedures and good organizational skills required. Grant experience, including writing, monitoring, and reporting strongly preferred. Experience at an educational institution preferred. Must have excellent oral and written communication skills and the ability to work with a variety of people.

Reports To: Director, Information Technology and Analysis

Posting Date: February 6, 2026

Starting Annual Salary Range: $37,458 - $39,579 ($18.01 - $19.03 per hour)

SOUTH FLORIDA STATE COLLEGE IS AN EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION

You may be eligible for Veteran's Preference. Click here for the Veteran's Preference Claim form to determine your status. If eligible, complete the form and upload it along with your DD214 (or other comparable document) in the "Add/Update Document" section of the application process.

Applicants with disabilities who need assistance in the application or hiring process should contact:
Human Resources, , or send written request to:

To apply for this position click the "Apply Now" button and complete the online application process. To be considered for this position you MUST complete the EMPLOYMENT APPLICATION in its entirety. Begin with your current or most recent job and complete with as much employment history as possible including employer address, phone number, etc. A resume is also required for this position.

If you experience trouble with the application process, please to contact the help desk.