Operations Coordinator Executive Assistant

Overview

The Executive Assistant/Operations Coordinator will work directly with the founder and leadership team to manage priorities, protect time, and ensure that key initiatives actually get completed. You’ll act as a central hub between leadership, internal team members, and external partners. This is not a passive admin role. You will be expected to think, anticipate, and execute.

• Manage and optimize the executive’s calendar, inbox, and priorities
• Coordinate internal meetings, agendas, follow-ups, and accountability
• Track action items across teams and ensure deadlines are met
• Assist with documentation, SOPs, and process organization
• Support hiring, onboarding, and internal communications
• Liaise with vendors, partners, and professional advisors
• Maintain organization across multiple business entities
• Identify inefficiencies and proactively suggest improvements

What We’re Looking For

• Strong organizational and time-management skills
• Close attention to detail with the ability to see the big picture
• Confident communicator (written and verbal)
• Comfortable holding others accountable in a professional way
• Tech-savvy (Google Workspace, task management tools, CRM/project tools)
• Ability to work independently and make judgment calls
• Experience supporting an executive or leadership team preferred

Nice to Have

• Experience in real estate, property management, or ventureship
• Familiarity with EOS or other operating systems
• Process improvement or operations background

$55,000 yearly