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Office Administrator/ Coordinator Administrative Management

Facilities Support Specialist

Job in Avon, Hendricks County, Indiana, 46123, USA
Listing for: Avon Community School
Full Time position
Listed on 2026-02-24
Job specializations:
  • Administrative/Clerical
    Office Administrator/ Coordinator, Administrative Management
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly USD 60000.00 80000.00 YEAR
Job Description & How to Apply Below
  • Position Type:
    Support/ Secretary
  • Date Posted:
    '); '2/19/2026
  • Location:

    Maintenance
  • Date Available:

    03/30/2026
  • Closing Date:
    Until Filled

  • Education:     High school education or GED is required.

  • Certification:     None is required.

  • Experience:     Minimum 2 years of clerical or administrative experience (maintenance/warehouse experience preferred).

  • Skills and Knowledge:     Proficiency in Microsoft Office; strong organization, communication, and multitasking skills.

  • Other:     Ability to maintain a positive relationship with pupils, staff, parents, and the community.
  • Administrative & Office Coordination
    • Serve as the primary point of contact for the Facilities Office, including phones, visitors, and general inquiries.
    • Maintain records, calendars, meeting schedules, and department communication.
    • Prepare agendas, notes, and materials for department meetings.
    • Provide administrative support to the Administration Building receptionist as needed.
  • Serve as the primary point of contact for the Facilities Office, including phones, visitors, and general inquiries.
  • Maintain records, calendars, meeting schedules, and department communication.
  • Prepare agendas, notes, and materials for department meetings.
  • Provide administrative support to the Administration Building receptionist as needed.
  • Inspections, Compliance & Safety Documentation
    • Coordinate, schedule, track, and document district-required inspections, including facility equipment, lifts, rigging, bleachers, basketball goals, elevators, gas pressure/leaks, playgrounds, ladders, and other regulated equipment.
    • Maintain accurate inspection records, compliance documentation, and safety files within SharePoint.
    • Receive inspection reports, initiate repair coordination, and ensure completion of corrective actions.
    • Maintain district Fire Safety Books and fire inspection documentation.
  • Coordinate, schedule, track, and document district-required inspections, including facility equipment, lifts, rigging, bleachers, basketball goals, elevators, gas pressure/leaks, playgrounds, ladders, and other regulated equipment.
  • Maintain accurate inspection records, compliance documentation, and safety files within SharePoint.
  • Receive inspection reports, initiate repair coordination, and ensure completion of corrective actions.
  • Maintain district Fire Safety Books and fire inspection documentation.
  • Custodial & Operational Support
    • Coordinate custodial temporary staffing needs with external vendors; create weekly assignment schedules and maintain substitute hour logs.
    • Assist Head Custodians and Maintenance staff with documentation, requests, and communication.
    • Track and coordinate equipment and facility repair needs, including quotes and scheduling.
  • Coordinate custodial temporary staffing needs with external vendors; create weekly assignment schedules and maintain substitute hour logs.
  • Assist Head Custodians and Maintenance staff with documentation, requests, and communication.
  • Track and coordinate equipment and facility repair needs, including quotes and scheduling.
  • Procurement & Financial Documentation
    • Prepare requisitions, purchase orders (including blanket POs), and vendor quotes.
    • Maintain receipts, invoices, and purchasing documentation.
    • Track and maintain key/core requests, ordering, distribution, and documentation.
  • Prepare requisitions, purchase orders (including blanket POs), and vendor quotes.
  • Maintain receipts, invoices, and purchasing documentation.
  • Track and maintain key/core requests, ordering, distribution, and documentation.
  • Employee Recruitment & Retention – Maintenance
    • Work closely with human resources to complete employment workflow processes.
    • Support custodial hiring process to include screenings and reference checks.
    • Coordinate onboarding/offboarding tasks including key/radio assignments, drug screens, welcome communication, phone/extension setup, and form management.
    • Maintain up-to-date onboarding/offboarding records in SharePoint.
    • Support special projects and events, including the annual Staff Appreciation Luncheon.
  • Work closely with human resources to complete employment workflow processes.
  • Support custodial hiring process to include screenings and reference checks.
  • Coordinate onboarding/offboarding tasks including key/radio…
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