Facilities Support Specialist

Position Overview

Facilities Support Specialist – Full‑time, 40 hours per week. Position Type:
Support/Secretary.

Location:

Maintenance. Date Posted: 2/19/2026.

Date Available:

3/30/2026. Closing Date:
Until Filled.

The Facilities Support Specialist provides comprehensive administrative, operational, and compliance support to the Facilities/Maintenance Department. The role coordinates inspections, safety documentation, purchasing processes, and communication across all district buildings while also supporting custodial recruitment and temporary staffing needs.

• Serve as the primary point of contact for the Facilities Office including phones, visitors, and general inquiries.
• Maintain records, calendars, meeting schedules and departmental communication.
• Prepare agendas, notes, and materials for department meetings.
• Provide administrative support to the Administration Building receptionist as needed.
• Coordinate, schedule, track and document district‑required inspections (including facility equipment, lifts, rigging, bleachers, basketball goals, elevators, gas pressure/leaks, playgrounds, ladders and other regulated equipment).
• Maintain accurate inspection records, compliance documentation and safety files within SharePoint.
• Receive inspection reports, initiate repair coordination and ensure completion of corrective actions.
• Maintain district Fire Safety Books and fire inspection documentation.
• Coordinate custodial temporary staffing needs with external vendors; create weekly assignment schedules and maintain substitute hour logs.
• Assist Head Custodians and Maintenance staff with documentation, requests and communication.
• Track and coordinate equipment and facility repair needs, including quotes and scheduling.
• Prepare requisitions, purchase orders (including blanket POs) and vendor quotes.
• Maintain receipts, invoices and purchasing documentation.
• Track and maintain key/core requests, ordering, distribution and documentation.
• Work closely with human resources to complete employment workflow processes; support custodial hiring, screenings and reference checks.
• Coordinate onboarding/offboarding tasks including key/radio assignments, drug screens, welcome communication, phone/extension setup and form management.
• Maintain up‑to‑date onboarding/offboarding records in SharePoint.
• Support special projects and events, including the annual Staff Appreciation Luncheon.
• Serve as first point of contact for power outages and utility disruptions, ensuring timely communication with staff, vendors and supervisors.
• Project genuine care and concern for all students.
• Comply with all Avon Community School Corporation policies, guidelines, procedures and protocols.
• Participate in professional development, as assigned.
• Other duties as assigned by the supervisor.

• High school education or GED required.
• No certification required.
• Minimum 2 years of clerical or administrative experience (maintenance/warehouse experience preferred).
• Proficiency in Microsoft Office; strong organization, communication and multitasking skills.
• Ability to maintain a positive relationship with pupils, staff, parents and the community.

Hourly pay starting at $22.25. Eligible for medical, dental, vision, life insurance, disability and supplemental benefits. Eligible for PERF retirement.

Paid time off and holiday pay available.

Monday – Friday, 7:00 am – 3:30 pm. 260/261 days (Year‑round).

The employee regularly sits, stands, uses hands to handle objects and must walk, reach, climb, balance and stoop; may lift up to 50 pounds. Visual requirements include close and distance vision, color vision, peripheral vision, depth perception and focus.

Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, veteran status or pregnancy. The Corporation also does not discriminate in hiring or employment practices, complying with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975 and the Americans with Disabilities Act of 1990.

For questions, complaints or requests for additional information please contact the compliance coordinator, Kristin Williams, Director of Human Resources.