Accounts Receivable Specialist

Schedule

Onsite

• Prepare and issue customer invoices accurately and in a timely manner
• Record and apply customer payments (checks, ACH, wire transfers, credit cards) to appropriate accounts
• Monitor AR aging across an $8M+ portfolio and follow up on past‑due accounts to drive timely collection
• Communicate with customers to resolve billing discrepancies and payment issues professionally and promptly
• Reconcile customer accounts and perform monthly AR aging reviews
• Maintain accurate and organized records of all customer transactions
• Support month‑end and year‑end close activities, including account reconciliations and reporting
• Work cross‑functionally with Sales and Customer Service to ensure billing accuracy and efficient issue resolution
• Prepare reports and analysis related to collections, cash receipts, and aging trends
• Handle approximately 20 special processing invoices in Excel requiring research and attention to detail
• Assist with audits and provide supporting documentation as needed

• 2+ years of experience in Accounts Receivable or general accounting
• Confident, assertive communicator — comfortable following up persistently and professionally on outstanding balances
• Strong understanding of basic accounting and GAAP principles
• Intermediate to advanced Microsoft Excel skills
• Proficiency in Net Suite preferred; EDI invoicing or automated billing experience a plus
• High attention to detail and accuracy in data entry
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment
• Experience in distribution or a service‑based environment preferred