Office Manager - Part-time

We have an immediate opportunity for an Office Manager at a CPA firm. You will serve as the administrative and client-service hub of the office. This is a part-time position working about 30 hours a week; however, client is open to full-time hours.

• Serve as the central administrative and client-service point person for the firm
• Manage incoming client communications, phone calls, emails, scheduling, and general client requests
• Coordinate tax return workflow, including tracking returns, outstanding information, due dates, extensions, e-file authorizations, and completed filings
• Handle tax return assembly and processing, including scanning, organizing, uploading, and maintaining client documents
• Maintain the firm's monthly and annual due-date tracking system and proactively follow up with staff and clients on outstanding items
• Manage electronic filing procedures, including Forms 8879, e-file acknowledgments, rejected returns, and confirmation of accepted filings
• Coordinate client appointments and maintain the firm's calendars and scheduling systems
• Assist with billing, invoicing, payment follow-up, and other administrative accounting functions
• Maintain accurate electronic client files and assist with document-management projects
• Provide administrative support to the firm's CPA/accounting professionals
• Help manage office operations, supplies, mail, incoming documents, and day-to-day office needs
• During peak tax periods, take ownership of administrative workflow so professional staff can remain focused on tax preparation and client work