Senior Payroll Specialist

Jenne, Inc. manages its recruiting and hiring process internally. We do not accept candidate submissions from outside staffing agencies, search firms, or third-party recruiters. Thank you for respecting our internal recruiting process.

8:00-5:00, On site, Monday – Friday

The Senior Payroll Specialist is responsible for overseeing incentive programs, accurately processing payroll, and calculating incentive compensation. This position reconciles accounts, analyzes financial data, and ensures payroll and incentive-related transactions are processed accurately and in compliance with company policies and applicable regulations. The ideal candidate will possess strong analytical and organizational skills, exceptional attention to detail, a thorough understanding of confidentiality and privacy requirements, and the ability to collaborate effectively with multiple departments.

• Process accurate and timely biweekly payroll for all employees.
• Review and validate timekeeping records, including hours worked, overtime, PTO, bonuses, commissions, and other forms of compensation.
• Process payroll adjustments, retroactive pay, off-cycle payrolls, manual checks, and final payments as needed.
• Review payroll registers, reports, and supporting documentation to ensure accuracy prior to payroll submission.
• Ensure all required deductions, taxes, and with holdings are accurately calculated and applied.
• Process employee changes, including new hires, terminations, salary changes, promotions, transfers, and other compensation adjustments.
• Independently manage multi-state payroll activities, including wage and overtime calculations, payroll deductions, paycheck advances, bonus payments, commissions, and separation payments.
• Maintain complete and accurate payroll records in accordance with company policies and applicable legal requirements.

• Ensure payroll practices comply with applicable federal, state, and local wage, hour, tax, and payroll regulations.
• Maintain current knowledge of payroll laws, regulations, and tax requirements affecting multi-state payroll.
• Assist with quarterly and annual payroll tax filings, reconciliations, and related compliance requirements.
• Support year-end payroll activities, including the preparation, review, and distribution of W-2s and other required tax forms.
• Monitor and process wage garnishments, child support orders, tax levies, and other legally required deductions.
• Maintain appropriate payroll documentation to support audits and compliance reviews.
• Calculate, validate, reconcile, and process bonus and incentive payments in accordance with established programs and guidelines.

• Reconcile employee benefit invoices against benefit enrollment systems to ensure accurate employee deductions, coverage, and employer contributions.
• Notify HR of discrepancies and work collaboratively to resolve discrepancies in a timely manner.

• Serve as a resource for employees and managers regarding payroll, compensation, deductions, timekeeping, and related policies.
• Respond to payroll inquiries and research and resolve issues promptly and accurately.
• Provide guidance on payroll and timekeeping procedures and requirements.
• Maintain confidentiality of sensitive employee, payroll, compensation, and financial information.

• Primarily focuses on designing, implementing, and managing compensation plans.
• Work with other departments to ensure programs are set up properly and assignments of accounts are done timely and accurately.
• Ensure the smooth operation of incentive programs while maintaining accuracy and compliance with company policies.
• Work with IT to ensure the information presented on Jenne’s website regarding incentives is accurate and working
• Key responsibilities include analyzing performance data, setting goals, calculating incentive payouts, and communicating program calculations to employees when there are questions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the…