Senior Accounting Administrator

• Provide support to the Accounting Supervisor and coordinate accounting administration and operational functions in compliance with applicable regulations
• Analyze information between the job tracking system and corporate accounting system for accuracy
• Prepare monthly performance reports, financial analyses, and expense variance reviews as needed
• Collaborate with the Regional Accounting Supervisor, Accounts Payable, and Accounts Receivable departments
• Support corporate accounting, including invoicing, financial audits, and administrative tasks
• Demonstrate communication within accounting and with leadership, sales, project management, and operations
• Coordinate and assist with preparing data for large customer reporting
• Assist sales, project management, and operations with project profitability data
• Organize and/or prepare third-party invoices for specialized customer invoicing
• Lead spreadsheet tracking and organization of specialized billing
• Reconcile accounting system invoices with customer invoicing platforms
• Lead the Accounts Receivable team with customer invoicing, training, and troubleshooting
• Prepare, oversee, and submit AR revenue accrual reports for month end
• Reconcile monthly customer retention reports for project closeout
• Review billing packets and assist with approving D365 invoices
• Lead the Accounts Payable team with vendor invoices, credit card expense reports, company wide fuel cards, training, and troubleshooting
• Prepare, oversee, and submit AP expense accrual reports for month end
• Review intracompany billings with Operations and Project Managers
• Lead the PO closeout process for each month end
• Pull and analyze project billing and utilization reports
• Process Per Diem Requests as needed
• Provide OCIP support for enrollment and reporting
• Assist with other accounting functions as directed by the Accounting Supervisor
• Perform computer-based office work with extended sitting, occasional walking, and occasional lifting or moving of items up to 10 pounds

• High school diploma or equivalent
• Associate degree or higher in accounting, business, finance, or similar highly preferred
• Minimum four (4) years’ experience of recent, successful office accounting (AR, AP, bookkeeping preferred)
• Minimum four (4) years’ recent experience with accounting software preferred but not required
• Excellent knowledge of Microsoft Office Suite including Word, Outlook, and Power Point
• Advanced Excel and data entry skills with excellent typing speed and accuracy
• Understanding of insurance as it relates to vendors, 1099 compliance, and independent contractor requirements
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders, and all levels of staff
• Excellent organizational and prioritization skills; detail oriented, manages time efficiently, and able to multi-task successfully
• Ability to maintain discretion and confidentiality of sensitive information and safeguard vendor and customer information
• Exceptional problem-solving skills
• Ability to work under deadlines and time frames effectively with a customer service demeanor
• Ability to work in a high functioning team environment
• Highest levels of honesty, integrity, and professionalism
• Must be able to work fully in office

Demonstrates expertise in Accounts Receivable and Accounts Payable processes, financial reporting, and compliance with accounting regulations. Proficient in Microsoft Office Suite, particularly Advanced Excel, with strong organizational and communication skills.

• Accounts Receivable Management
• Accounts Payable Management
• Advanced Excel Skills
• Financial Reporting
• Accounting Software Proficiency

• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Financial Analysis
• Data Entry
• Invoicing
• Variance Review
• Project Profitability Analysis
• D365 Invoicing
• PO Closeout Process

• Excellent Communication Skills
• Organizational Skills
• Problem-Solving Skills
• Time Management
• Interpersonal Skills

• Accounting Compliance
• Vendor Management
• 1099 Compliance
• Customer Service
• Financial Audits

• Microsoft Office Suite
• Excel
• Job Tracking System
• Corporate Accounting System