Administrative Assistant; Community Engagement

Overview

The City of Avondale is accepting applications for Administrative Assistant (Community Engagement) in the Neighborhood & Family Services Department.

This posting will close once we receive 150 applications or by 03/04/2026 at 11:59 PM, whichever comes first.

• Support multiple programs within the Neighborhood & Family Services Department, including daily operations at the Arizona Complete Health Avondale Resource Center.
• Manage front desk and lobby operations; welcoming visitors, answering telephones, conducting intake and needs assessments, providing resource referrals.
• Assist with food distribution programs, participant transportation, and other services related to the resource center.
• Coordinate room reservations and facility rentals for the resource center.
• Perform clerical support, data entry, special project research, report preparation, and assist division leadership with budget-related activities.
• Support marketing and outreach efforts for department events and community programs through social media, websites, and community outreach.
• Assist planning, coordination, and implementation of special events; represent the department and City during outreach activities.
• Handle administrative tasks, maintain organized records, and manage competing priorities.
• Perform other duties as assigned and occasional work outside regular business hours, including evenings and weekends.
• Assist in maintaining positive relationships with City employees, Arizona Complete Health employees, community members, and service provider agencies.

• High School Diploma or G.E.D. equivalent required.
• Bachelor’s degree in Human Services, Social Work, Public Administration, Recreation, or a closely related field preferred.
• One year of responsible office administration, specialized administrative, or office support experience required.
• Two years of experience working with programs specifically related to human services, community education, outreach, and event planning preferred.
• Valid Arizona Operator’s Driver’s License required.
• Preferred:
  Proficiency in spoken and written Spanish.

• Pass a background check and receive the Arizona Centralized Background Check at time of hire and annually thereafter.
• Obtain Level 1 Fingerprint Clearance Card within 30 days of hire.
• Obtain First Aid/CPR certification and Maricopa Food Handler’s Certification within 60 days of hire.
• Pass a pre-employment physical examination and periodic physical examinations for transporting senior participants.

• No direct supervisory responsibilities, but occasional direction of helpers, assistants, seasonal employees, interns, or volunteers may be required.
• Professional judgment is required to apply proper course of action, making independent decisions within policy limits.
• Work requires reading and understanding general correspondence, reports, manuals, applications, legal documents, and related paperwork.
• Work requires performing general math calculations (addition, subtraction, multiplication, division).
• Work requires writing reports, letters, emails, and general correspondence with clear communication.
• Planning responsibilities include organizing and executing deadline requirements.
• Work requires maintaining regular attendance and working safely with constant alertness.