Administrative Specialist Senior Job Avondale area,Arizona USA,Administrative/Clerical

Job Title

Administrative Specialist Senior

Job Details

Job : 322463

Location: Estrella Mountain Comm College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range: $19.26 - $25.04/hourly, DOE

Grade: 110

Work Schedule: Monday - Friday, 8am - 5pm (Fall and Spring);
Summer

Hours:

Monday - Thursday, 7am-6pm (Summer);
Schedule may change based on the operational needs of the department and EMCC. To best serve the students, department, and college, this position is fully in-person.

Work Calendar: 12 Months

Overview

Estrella Mountain Community College (EMCC) is hiring an Administrative Specialist Senior to support the Arts and Composition Division. This position supports faculty in the delivery of innovative, student-centered instruction by providing a variety of administrative services. This position is fully in-person.

Essential Functions

Provides administrative support to the divisions; maintains financial and academic records/files; maintains and updates web pages according to established guidelines; maintains master calendar by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multi-line phone system; assists with the planning and implementation of various divisional events/programs and services including inter-campus collaborations; supports the division by using technological skills and business systems such as FMS, ERS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.

Monitors and coordinates services such as maintenance, media, marketing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; creates purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with budget preparation, monitoring, and maintenance; assists with division mail up and distribution.

Assists Faculty Chair with division responsibilities including but not limited to managing substitute instructor requests and paperwork, scheduling residential, adjunct, and dual enrollment instructor evaluations, room utilization/scheduling, division classes, internal and external meetings, and meeting rooms. Maintains meeting minutes and monitors completion of action items.

Supports the divisions by collaborating with faculty and other staff when needed/requested; accessing class rosters; ordering and delivering supplies to instructors and classrooms; making copies of course materials; providing basic computer-related support; preparing and maintaining confidential personnel; ensuring documents (e.g. faculty and budget documents) remain current; assisting with faculty orientation; developing divisional promotional materials; performs other duties commensurate to the grade level of position.

Minimum

Qualifications

Associate's Degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Bachelor's degree or higher.

B. Three (3) years of experience in an advanced administrative support position.

C. Experience maintaining expenses, requisitions, and purchases in a financial management system such as FMS.

D. Experience reporting, building, and scheduling course information in systems such as SIS.

E. Experience scheduling meetings and events using applications such as Google Calendar, Doodle, and 25

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