Police Records Clerk

Position Overview

The City of Avondale is accepting applications for the position of Police Records Clerk assigned to the Avondale Police Department.

• Researches and responds to requests for information from the public in accordance with Department and State guidelines.
• Performs general clerical duties relating to the processing and maintenance of police records.
• Enters and processes a wide variety of police records, reports, and materials.
• Copies, distributes, and disseminates police records to appropriate personnel or agencies as required or requested.
• Enters, accesses, and updates data in automated local, state, and federal computer databases to maintain a high level of integrity within these systems.
• Assists the general public, departmental personnel, and representatives from other agencies in obtaining police-related information in accordance with established regulations and department policy.
• Processes mail inquiries from the public and insurance companies requesting copies of police reports.
• Completes background investigation requests.
• Performs entries, queries, maintenance, and dissemination of information on computerized Criminal Justice Information Systems (ACJIS/NCIC); compares information and verifies the correctness of information.
• Completes mandated state and federal monthly validation of all police department entries into state and federal databases.
• Enters criminal and civil citations into the records management system.
• Reviews, accepts, and appropriately disseminates subpoenas on behalf of department personnel.
• Accepts fees for police-related documents.
• Serves as custodian of petty cash monies within the context of lobby operation hours, ensuring the security of these monies.
• Acts as the front desk lobby receptionist, answering telephones, transferring calls, assisting citizens who come to the police department, and performing other duties as assigned.

• High School Diploma or GED equivalency is required.
• One (1) year of cash or check handling experience, customer service experience, receptionist duties, data entry, or clerical experience.
• Valid Arizona Driver’s License at time of hire.
• ACJIS Network Terminal Operator Certification Level A must be obtained within six months of hire.
• Must be able to successfully pass a comprehensive background investigation.
• Typing certificate with a minimum of 35 words per minute must be attached with the application.