Police Records Clerk

Position Overview

The City of Avondale is accepting applications for the position of Police Records Clerk assigned to the Avondale Police Department.

• Researches and responds to requests for information from the public in accordance with Department and State guidelines, performing general clerical duties related to the processing and maintenance of police records.
• Enters and processes a wide variety of police records, reports, and materials; copies, distributes, and disseminates police records to appropriate personnel or agencies as required; and enters, accesses, and updates data in automated local, state, and federal computer databases to maintain data integrity.
• Assists the general public, departmental personnel, and representatives from other agencies in obtaining police‑related information in accordance with regulations and department policy; processes mail inquiries from the public and insurance companies requesting copies of police reports; and completes background investigation requests.
• Performs entries, queries, maintenance, and dissemination of information on computerized Criminal Justice Information Systems (ACJIS/NCIC), compares information, verifies its correctness, and completes mandated state and federal monthly validations of all police department entries.
• Enters criminal and civil citations into the records management system.
• Reviews, accepts, and appropriately disseminates subpoenas on behalf of department personnel.
• Accepts fees for police‑related documents and serves as custodian of petty cash during lobby operation hours, ensuring the security of these monies.
• Acts as the front desk lobby receptionist: answers telephones, transfers calls, assists citizens who come to the police department, and performs other duties as assigned.

• High School Diploma or GED equivalency.
• One (1) year of cash/check handling experience, customer service experience, receptionist duties, data entry, or clerical experience.
• Valid Arizona Driver’s License at time of hire.
• ACJIS Network Terminal Operator Certification Level A, to be obtained within six months of hire.
• A comprehensive background investigation must be successfully passed.
• Typing certificate with a minimum of 35 WPM.