Adminstrative Coordinator; Immigration Law); onsite, Phoenix, AZ

Administrative Assistant (Immigration Law)

Manifest | In-Office — North Phoenix, Arizona (5 days/week)

About Manifest

Manifest Law is one of the first AI-native corporate immigration firms in the country, and one of the fastest-growing — proof that legal professionals want to work this way. We handle sophisticated, high-stakes matters, with technology that removes the busywork rather than replacing the people who do the work.

Manifest was built to offer the best of both worlds: the scale of a larger firm with the quality client service of a boutique. Manifest OS — the technology that powers the firm — carries much of the operational load, so our team spends its time on work that needs real attention to detail. The result is a practice with the care of a boutique and the capability of a large firm.

We're building the kind of institution people are proud to put on their résumé — a firm for people who want more from their career: real ownership over their day-to-day work, a genuine partnership with the attorneys and paralegals they support, and a front-row seat in building what a modern immigration practice can look like.

About the Role

You'll support daily office operations for a busy immigration practice, handling printing, shipping, and mailing for case-related materials. This role offers a behind-the-scenes look at how a high-volume immigration practice runs, with room to grow as you build familiarity with the work.

What You'll Do

• Mail & Documents: Sort and scan incoming mail daily; upload correspondence into our internal portal and notify relevant team members.

• Printing: Print documents and materials as needed for the team, ensuring accuracy and proper formatting.

• Shipping & Mailing: Package and ship outgoing documents and materials; track shipments and confirm delivery. Occasionally travel to USPS to send mandatory filings that must go to a PO Box location.

• Office Support: Keep printing, shipping, and mailing supplies stocked and organized.

• Communication: Respond promptly to internal requests related to mail, printing, and shipping tasks.

• Quality: Produce accurate, well-organized work; use Manifest's internal tools and systems correctly; follow firm standards to ensure consistency.

• High school diploma or equivalent; experience in an administrative, office support, or client-service role is a plus.

• Sharp attention to detail and a service-minded approach.

• Strong organizational skills; able to juggle multiple priorities in a fast-paced setting.

• Clear written and verbal communication.

• Comfortable with basic office technology (e.g., Excel, scanners, printers); proactive about learning new systems.

• Collaborative, team-first attitude.

• Ability to work onsite 5 days a week in our Scottsdale location.

Why Join Manifest

• Join a high-performing team reimagining how immigration law gets done.

• Build real relationships with attorneys who treat you as a strategic partner.

• Help world-class talent live and work in the U.S.

We're looking for trusted partners. If you're organized, detail-obsessed, and energized by high-volume, high-stakes work, and you want to grow alongside us, we want to hear from you.

Manifest is a remote-first firm, and this role is open to candidates in the United States. The good-faith salary range for this position is $48K - $63K USD. This range reflects base compensation and may not include bonus, equity, or other components of total compensation. Actual pay is determined by a range of factors, including but not limited to the candidate's location, experience level, education, and skills, as well as the specific scope of the role

• Unlimited PTO

• Medical, Dental, Vision options

• Eligible for annual bonus