Accounts Payable Administrator @ Ajinomoto Cambrooke

What This Position Offers

• Opportunity to manage and streamline financial transactions within a dynamic organization.
• Contribute to the essential healthcare and life sciences industry.
• Be part of a supportive team environment at Cambrooke.

Are you ready to ensure financial accuracy and support a leading organization in healthcare? Then pay attention!

As a recruiting partner of Ajinomoto Cambrooke, we are looking for you as an Accounts Payable Administrator, 100%, for the location in Ayer, MA.

The salary range is $25.00-$30.00 per hour plus 7.5% potential bonus.

Have we sparked your interest? Then schedule an initial interview with us now!

In your position, you will play a crucial role in managing the financial operations, ensuring timely and accurate processing of invoices and payments for a company dedicated to the healthcare and life sciences industry.

• Accounts Payable & Payment Processing:
  Full responsibility for the entire accounts payable cycle, including reviewing, coding, and processing vendor invoices, as well as executing timely payments (ACH, wires, checks) while optimizing cash discounts.
• Data & Mailbox Management:
  Efficient management of AP mailboxes alongside the continuous maintenance and updating of vendor master data and contact lists.
• Month‑End, Intercompany & Expenses:
  Assisting with monthly accruals and general ledger reconciliations, tracking progress payments, managing the employee expense reporting system (e.g., Expense Wire), and coordinating the billing and reconciliation of affiliate balances.
• Stakeholder Communication & Audit Support:
  Serving as a professional point of contact for vendors to resolve payment issues, providing AP‑related data to internal and external stakeholders, and supporting internal and external audits.
• Compliance, Controls & Process Optimization:
  Safeguarding cash transactions, enforcing company authorization policies, supporting strong internal controls across the Procure‑to‑Pay and Order‑to‑Cash cycles, and creating/updating standard operating procedures (SOPs).

• Education & Core AP
  
  Experience:
  
  High School Diploma (or equivalent) combined with 3+ years of hands‑on accounts payable experience, covering the full AP cycle, invoice coding/processing, payment approvals, and administering various payment methods (ACH, wires, checks).
• Technical Skills & Organization:
  Strong proficiency in Microsoft Office (especially Excel, Word, and Outlook) and general business applications, with proven organizational skills to prioritize multiple tasks, tight deadlines, and stakeholder requests independently.
• Communication & Stakeholder Management:
  Strong written and verbal communication skills, with a track record of professionally collaborating with vendors, internal departments, and external auditors to resolve payment or documentation topics.
• Compliance & Confidentiality: A detail‑oriented working style with a strong problem‑solving mindset, a deep commitment to policy compliance and accuracy, and the ability to safeguard sensitive financial, employee, patient, and company information.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience with Quick Books Desktop, Fishbowl Warehouse Management System, Expense Wire, managing employee expense reporting systems, monthly accruals and General Ledger reconciliations, intercompany billing, repayments, or balance reconciliations, creating, updating, or improving Accounts Payable SOPs, supporting Procure‑to‑Pay or Order‑to‑Cash internal controls, or in a manufacturing, food, nutrition, healthcare, or regulated company environment.

You can expect a friendly team that always supports each other and maintains a very open and collegial atmosphere. The corporate culture is characterized by flat hierarchies, direct communication, and transparency at all levels. You will be given plenty of room for individual development, both professionally and personally, in an environment that leaves no room for cutthroat competition.

Ajinomoto Cambrooke, Inc. formerly Cambrooke Therapeutics, Inc. (expansion of Cambrooke Foods) was founded in 2000 by Lynn and David Paolella, the parents of two children diagnosed with a rare disease called phenylketonuria (PKU). PKU is one of the few genetic diseases, which is managed almost entirely with nutritional intervention. The Paolellas’ goal in forming Cambrooke was simple - to develop improved nutritional therapeutic options for those with serious medical disorders.

Today, Cambrooke produces medical formulas and foods for the management of a variety of medical conditions and we are continually innovating new nutritional options targeted at a wide array of diseases.