Business Office and Human Resource Coordinator

Business Office and Human Resource Coordinator

Francis W. Parker Charter Essential Schools Francis W. Parker Charter Essential School
- Devens, Massachusetts Open in Google Maps

Business Office and Human Resource Coordinator Francis W. Parker Charter Essential Schools Francis W. Parker Charter Essential School
- Devens, Massachusetts Open in Google Maps Job Details
Job : 5934357
Final date to receive applications: Posted until filled
Posted: Sep 21, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description Business Office and Human Resource Coordinator
Department:
Administration

Reports To:

School Business Manager

Employment Type:

Full-Time, 12-Month Salaried Position
Position Summary
The Business Office and Human Resource Coordinator provides administrative, financial, human resources, and operational support to the Business Manager and serves as an integral member of the school’s administrative team. This position is responsible for accounting functions, purchasing, payroll processing, employee records management, school lunch program administration, and general office operations with the support and under the direction of the Business Manager.

The Business Office and Human Resource Coordinator must possess strong organizational, technical, customer service, and interpersonal skills, with the ability to manage multiple priorities while maintaining accuracy, confidentiality, and attention to detail.
Essential Duties and Responsibilities
Finance and Accounting Support

• Process and track purchase orders, including creation, matching, reconciliation, and monthly accruals.
• Process vendor invoices and prepare payments for distribution.
• Assist staff with purchasing activities and procurement processes while ensuring compliance with school policies and purchasing regulations.
• Process purchasing and receiving transactions.
• Track and order office and operational supplies as needed.
• Process and track students fee payments, invoicing as necessary.
• Assist school staff with developing field trip budgets and securing bussing.
• Maintain positive working relationships with vendors and service providers.
• Prepare bank deposits and maintain related financial records.
• Process payroll and maintain payroll-related documentation.
• Prepare financial analyses, reports, and invoices as requested by the Business Manager.
• Prepare and submit documentation and reports for Medicaid reimbursements and similar programs.
• Maintain records and supporting documentation required for financial compliance and reimbursement programs.
• Maintain records for all school photocopiers and postage meters.
• Monitor copier and postage usage, ensure supplies remain stocked, coordinate maintenance and service calls, and manage copier service agreements and contracts.

School Nutrition Program Support

• Compile, review, and process of Free and Reduced Lunch Program applications.
• Correspond with families regarding application status and related program requirements.
• Maintain required program records and documentation.
• Track eligibility determinations for free and reduced meal benefits.
• Monitor and maintain daily and monthly lunch sales records.
• Assist with lunch point-of-sale and register operations as needed.
• Support program compliance with applicable federal and state requirements including purchasing regulations

Human Resources Support

• Support school employees through various human resources processes and administrative functions.
• Responsible for new employee onboarding activities and documentation.
• Responsible for employee benefit enrollment, changes, and benefits tracking.
• Process and maintain records related to employee separations and terminations.
• Coordinate and maintain records for Massachusetts State Ethics training requirements.
• Maintain confidential personnel…