Accounts Payable Specialist Job in Azusa, CA

Accounts Payable Specialist

We are looking for an accounts payable specialist to support a mission-driven non-profit organization in California. This long-term contract opportunity is ideal for an accounting specialist who can manage high-volume payables work with accuracy, organization, and strong follow-through. The person in this role will help ensure timely payments, maintain reliable financial records, and provide responsive support to vendors and internal stakeholders.

Responsibilities:

• Examine invoices and payment requests to confirm they include the required approvals, supporting records, and accurate coding before processing.
• Organize payment activity based on due dates, vendor terms, and available discount opportunities to support timely and cost-effective disbursements.
• Enter payable transactions into the accounting system, upload documentation, and maintain records in alignment with generally accepted accounting principles.
• Process multiple forms of payment, including electronic transfers, credit card activity, and scheduled check runs, while ensuring completeness and accuracy.
• Reconcile accounts payable balances, match payments to related invoices, and investigate differences to resolve outstanding issues promptly.
• Communicate with vendors to answer questions, review statements, and address billing discrepancies in a timely manner.
• Maintain 1099-related records and help prepare documentation needed for year-end reporting requirements.
• Support month-end close activities by organizing payable data, preparing reconciliations, and supplying backup for audits and internal reviews.
• Preserve orderly files and accounting documentation in accordance with organizational standards and accepted financial practices.
• Contribute to special assignments and finance-related projects as business needs arise.