Accounts Payable Supervisor​/Manager

Accounts Payable Supervisor/Manager

We are looking for an experienced Accounts Payable Supervisor/Manager to lead a high-performing payables function for a non-profit organization in California. This role combines team leadership, process oversight, and hands-on problem solving to support accurate, timely vendor payments and strong internal service. The ideal candidate will bring a solid background in accounts payable operations, a working knowledge of compliance requirements, and the ability to improve procedures while maintaining financial accuracy.

Responsibilities:

• Lead the day-to-day work of the accounts payable team, including coaching staff, setting expectations, supporting hiring efforts, and guiding skill development.
• Track team output and quality standards to ensure invoices and payment activity are processed efficiently and accurately.
• Review payables documentation for completeness, proper approval, coding accuracy, and alignment with organizational policies before releasing payments.
• Strengthen working relationships with vendors and internal departments by responding to questions, resolving escalated issues, and providing dependable customer support.
• Refine workflows, assignments, and departmental procedures to improve efficiency, maintain accuracy, and meet changing operational demands.
• Prepare and submit annual 1099 filings while helping ensure compliance with applicable federal and state payment regulations.
• Investigate complex discrepancies involving invoices, vendors, contracts, or staff inquiries and resolve issues within established timelines.
• Support policy adherence by educating employees and accounts payable staff on invoice coding, travel and expense practices, credit card requirements, and cost-report related expense classification.
• Monitor payment terms, contract compliance, transaction entry, reporting metrics, and records retention practices to safeguard the integrity of the accounts payable function.