Senior Corporate Payroll Specialist

Job Description:

APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU are committed to creating a university atmosphere that is pleasing to God and edifying to one another.

The Alumni Operations Coordinator supports the execution of events and initiatives as well as helps manage the business operations of Alumni Engagement including but not limited to facilitating prompt and professional responses to all email correspondence, phone calls, social media contacts, and in-office visits from alumni and other guests creating a warm and welcoming experience for all who interact with Alumni Engagement.

This role is crucial to the execution and coordination of all alumni-related events, including on-campus, off-campus, regional, and web-based activities, as well as managing event timelines and budgets. This person will participate in hiring, training, scheduling, and supporting student employees, and will work closely with the Advancement data team to ensure that alumni contacts are documented and accounted for.

Additionally, the Alumni Operations Coordinator will support social media efforts in collaboration with the Director of Alumni Engagement, Alumni Engagement Officer(s), and the Advancement Communications Specialist. This role is critical in supporting initiatives as assigned by the Director of Alumni Engagement.

This position is fully donor-funded and contingent on donor funding.

• Bachelor’s degree required (preferably in Business, Communications, Public Relations, Marketing, Journalism, or other related fields).

• One to three years of experience in Alumni or related field.

• Coordinate and assist with coordination of all Alumni Engagement events including working with Event Services and the Advancement Events team to reserve on-campus rooms or external facilities, work with the Advancement Communications Specialist to craft and send invitations, create forms and track event registrations, help manage event purchases/budgets, etc.
• Coordinate with product vendors that supply materials and items for the office for events and otherwise.
• Provide and input data on all events and attendance for alumni engagement scoring.
• Manage registrations from rsvp through attendance for alumni events.

• Support alumni engagement initiatives, including alumni admissions volunteers, career volunteers, and event volunteers.
• Support the process of collecting, pulling, and reporting data related to alumni engagement in Raiser’s Edge.
• Coordinate and follow through with all print and promotional materials for the office.
• Assist Alumni Engagement Officers and the Director of Alumni Engagement with any office projects.
• Provide general administrative support as needed.
• Manage the central alumni email address and respond professionally and in a timely manner.
• Manage central alumni phone system (Dial Pad) and ensure all calls are answered or responded to in a timely manner providing excellent customer service.
• Assist Alumni Engagement office staff with monthly expense tracking, reconciliation, and reporting via the Concur system.
• Assist with travel arrangements if needed.
• Manage and organize the community Alumni Engagement team folder.
• Oversee office protocols and processes for ordering promotional products, managing invoices, creating processes for office operations, and managing paperwork and timekeeping for student employees.
• Assist with managing vendor relationships.
• Support with scheduling weekly staff meetings including note-taking and follow-up.
• Function as the primary contact person for Mail Services to verify all mailings through the Alumni Engagement account.
• Regular, punctual attendance as required by the supervisor and facilitated by department needs which will include evening and weekend hours based on event scheduling.
• Perform other duties as required by the supervisor.

• Event planning experience and ability to manage multiple…