Executive Assistant

Executive Assistant, Global CE&O

This position provides high‑level administrative, operational, and strategic support to the Head of Global CE&O (Corporate Affairs / Engagement & Operations) at a leading Biotech company in Baar.

The Executive Assistant plays a key role in ensuring smooth day‑to‑day operations, supporting cross‑functional collaboration, and enabling leaders to focus on strategic priorities.

• Provide comprehensive administrative support, including proactive calendar management, communications, meeting prioritization, and coordination across multiple time zones.
• Manage complex travel arrangements, expenses and itineraries.
• Organize and facilitate internal and external meetings.
• Facilitate onboarding activities for new team members.
• Maintain and improve digital collaboration environments.
• Act as the central point of contact for record management, archiving, contract routing, document control, and compliance with internal policies and standard operating procedures.
• Coordinate cross functional projects and initiatives.
• Support department operations, including procurement activities.
• Liaise with internal IT and external suppliers for device setup, access requests, software onboarding, troubleshooting, and technology logistics for hybrid meetings.
• Communication & Stakeholder Management (internal and external).
• Anticipate challenges, propose solutions, and support leaders in managing competing priorities in a fast‑paced environment.

• Minimum 5+ years of experience in an executive support or business administration role within an international environment.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint) and strong capability with digital collaboration tools.
• Excellent written and verbal communication skills in English; additional European languages are an asset.
• Demonstrated experience in project coordination, stakeholder management, and supporting senior level executives.
• Exceptional organizational skills with the ability to manage multiple priorities under pressure while maintaining accuracy and attention to detail.
• Strong interpersonal skills, with a collaborative mindset and the ability to work effectively across cultures and teams.
• Proactive, solution oriented, and adaptable, with a high degree of professionalism and confidentiality.