Office Manager

In this position, you ensure a professional and smooth office operation. With experience, discretion, and a strong service orientation, you guarantee efficient processes and shape the reliable appearance of our company both internally and externally.

You take on a central role in the office, coordinating key processes and providing reliable, forward-looking support to management and internal teams. In doing so, you ensure that information, processes, and resources are managed efficiently and are well aligned.

Your main responsibilities:

• Full responsibility for a seamless and well-organized office environment
• Guest reception and care at the highest professional level
• Direct support to executive management and specialist departments, including prioritizing and coordinating tasks
• Planning, organizing, and follow-up of meetings, sessions, and internal events
• Support in contract management (preparation, tracking, and filing)
• Coordination of translations, certifications, and other administrative processes
• Responsibility for courier and correspondence services as well as the quality of external communication
• Management of travel arrangements, expense processes, and document management
• Coordination with internal interfaces and external partners (IT, facility management, service providers, etc.)
• Participation in internal projects, process optimization, and the further development of administrative standards

Key Requirements

• Discretion, integrity, and professional appearance
  You act at all times with the highest level of responsibility and confidentiality—both internally and externally. Your manner is calm, confident, and representative.
• Confident communication in German and English
  You communicate precisely, reliably, and appropriately for your audience—both in writing and verbally.
• Trustworthiness and loyalty
  You are a discreet and reliable point of contact who acts proactively and in the best interest of the company.

Essential Qualifications

• Several years of experience in a responsible office or management support role, ideally in a consulting, financial, or private banking environment
• Strong organizational and coordination skills in an environment with high standards for quality and confidentiality
• Proactive, structured, and solution-oriented work style with an eye for what is essential
• High standards of quality and efficiency in planning, execution, and communication

Preferred Qualifications

• Confident use of MS Office and modern digital tools
• Resilient, loyal personality with a strong sense of responsibility and service orientation

• Independent, diverse, and responsible part-time position
• Professional, trust-based working environment with an exclusive clientele
• Direct collaboration with executive management and experienced advisors
• Modern working conditions, flexible working hours, and long-term perspectiv

We look forward to receiving your complete application documents.