Executive Assistant II

Overview

Executive Assistant, Global CE&O (w/m/d)

Duration: 02/02/2026 to 03/08/2026

• Organize and facilitate internal and external meetings: scheduling, agenda preparation, briefing materials, technology setup, follow up actions, and maintenance of shared work spaces.
• Facilitate onboarding activities for new team members, ensuring smooth integration into tools, systems, and team processes.
• Maintain and improve digital collaboration environments (SharePoint, shared drives, departmental hubs), ensuring information is structured, current, and accessible.
• Coordinate cross functional projects and initiatives: track timelines, follow up on deliverables, prepare project documentation, and ensure milestones are met.
• Support department operations, including procurement activities (raising purchase orders, managing vendor onboarding, and monitoring budget spend).
• Liaise with internal IT and external suppliers for device setup, access requests, software onboarding, troubleshooting, and technology logistics for hybrid meetings.
• Support the creation of presentations, dashboards, and documents using PowerPoint, Excel, and other digital tools; ensure visual consistency and executive ready formatting.
• Serve as a professional point of contact for internal and external stakeholders, coordinating information flow and representing the executives with discretion.
• Proactively identify opportunities to optimize administrative processes, improve operational efficiency, and enhance team collaboration.

• Minimum 5+ years of experience in an executive support or business administration role within an international environment.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint) and strong capability with digital collaboration tools.
• Demonstrated experience in project coordination, stakeholder management, and supporting senior level executives.
• Exceptional organizational skills with the ability to manage multiple priorities under pressure while maintaining accuracy and attention to detail.
• Strong interpersonal skills, with a collaborative mindset and the ability to work effectively across cultures and teams.
• Proactive, solution oriented, and adaptable, with a high degree of professionalism and confidentiality.

is acting as an Employment Business in relation to this vacancy.