Office Manager

Office Manager & Personal Assistant to the Director – 60%

Employment: Part-Time, 60%
Reports to: Director
Driving Licence: Required
Own Car: Strongly preferred

We are looking for a highly organised, proactive, trustworthy, and flexible Office Manager & Personal Assistant to the Director
.

This is a varied and hands-on position combining office management, international travel coordination, executive assistance, and personal support to the Director
.

Alongside ensuring the smooth day-to-day operation of the office, the successful candidate will provide direct support to the Director with both professional responsibilities and selected personal and family-related arrangements.

The role requires a high degree of discretion, flexibility, reliability, and confidentiality
, as well as the ability to manage changing priorities and handle ad hoc requests independently.

• Manage the day-to-day operation and organisation of the office.
• Ensure a professional, efficient, and welcoming office environment.
• Coordinate office supplies, equipment, maintenance, repairs, and external service providers.
• Liaise with building management, suppliers, couriers, cleaning services, and other vendors.
• Manage incoming and outgoing correspondence, deliveries, and documentation.
• Coordinate meeting rooms, visitors, internal meetings, lunches, and company events.
• Maintain office records, contracts, invoices, and administrative documentation.
• Support onboarding arrangements for new employees and international visitors.
• Handle general administrative and operational matters as required.

• Coordinate domestic and international travel for the Director and, where required, other members of the team.
• Arrange flights, hotels, trains, transfers, rental cars, and accommodation.
• Prepare and maintain detailed travel itineraries.
• Coordinate business and private travel arrangements for the Director.
• Manage last-minute travel changes, cancellations, and rebookings.
• Arrange accommodation for employees and international visitors.
• Provide accommodation and travel confirmations required for visa or immigration purposes.
• Liaise with travel agencies, hotels, airlines, and other service providers.

• Provide direct day-to-day business and personal support to the Director
  .
• Manage the Director's professional and personal calendar, appointments, meetings, and reminders.
• Coordinate meetings and appointments across different locations and time zones.
• Organise business and private travel, restaurant reservations, appointments, events, and other arrangements.
• Handle correspondence, documentation, administrative follow-up, and confidential matters on behalf of the Director.
• Coordinate selected household and family-related administrative matters when required.
• Assist with researching and arranging new accommodation/apartments
  , including contacting agencies, organising viewings, gathering information, and coordinating related administrative matters.
• Assist with relocation arrangements and other practical requirements.
• Support occasional family logistics, including school pick-ups or drop-offs for the Director's children when required
  .
• Handle occasional collections, deliveries, purchases, appointments, and other personal errands.
• Liaise with schools, property agents, service providers, restaurants, hotels, and other external contacts when requested.
• Assist with gifts, reservations, private events, appointments, and other personal arrangements.
• Provide ad hoc support with personal or family matters according to the Director's requirements.
• Handle all professional, personal, and family-related information with the highest level of confidentiality and discretion
  .

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