Event Planner

Overview

Island Wood provides exceptional learning experiences to inspire lifelong environmental and community stewardship. Our 250-acre campus is located on Bainbridge Island, WA. The Event Planner is responsible for ensuring the effective delivery of Weddings, Conferences, Special Events, Retreats, Meetings, Community Programs and all other Event Services. The Planner works cross-departmentally to provide customers with an exceptional experience at Island Wood.

Event Planner

Full-Time/Hourly

FT-32, up to 40 hours in season, mornings & evenings - weekdays & weekends

$23.85 to $25.25 Per hour.

Delivery team variable pay eligible

• 100% Island Wood paid Medical, or a low employee contribution option offered
• 100% Island Wood paid Dental and Vision option
• HSA with Island Wood contribution (based on qualifying medical plan)
• Life/AD&D, Short and Long-term Disability Insurance paid by Island Wood
• Voluntary
  
  Employee Benefits:
  
  Life/Hospital/Critical Care Insurance, and Pet Insurance.
• Employee Assistance program, Flexible spending accounts and 401k with employer match(after 6 months of employment)
• Variety of Employee Discounts
• Employee Discount for IW Summer Camps

Paid Time off annual benefit:

Island Wood offers 3 weeks paid vacation, floating holidays, 10 annual paid holidays and 80 hours of paid annual sick leave.(Time-off prorated during first year based on start date).

• Works closely with clients on event delivery details to determine best delivery of their event while adhering to Island Wood Standards and Procedures
• Maintain accurate and complete information in Event Proto ensure smooth and efficient delivery of the event in collaboration with all delivery teams.
• Maintains accurate and timely information in Salesforce CRM Database.
• Establish and maintain positive, professional working relationships with both clients and staff through effective, timely, and reliable communication.
• Works with the events team and other departments to coordinate support core events functions before, during and after the event as required.
• Support general operations and emergency procedures required when guests are on site.

• Coordinates all details with clients to ensure their event is successful; determines room setups, catering requirements, guest count, and lodging in a timely manner.
• Attends departmental related meetings and collaborates cross departmentally.
• Organizes welcome notes, signs, keys, registration forms, and marketing materials for all arrivals.
• Ensure customer satisfaction, repeat customer cultivation, and solicit feedback on what else could be offered to elevate the level of exceptional service.
• Responds to client questions on event delivery.
• Ensures accurate final billing through partnership with the sales and accounting teams.

• Ideally 2+ years of experience coordinating events and/or project management experience.
• Minimum 2+ Customer service and/or hospitality experience, ideally more.
• Excellent communication and interpersonal skills, with a customer service focus.
• Experience in engaging with diverse communities.
• Ability to take initiative and prioritize tasks; excellent time-management, problem-prevention, and problem-solving skills.

• Physical Standards:
  Must have the ability to remain stationary and exert well-paced mobility for long periods of time. Must be able to safely reach, bend, and frequently lift an average of 25 pounds.
• Must be able to speak clearly and listen attentively to teammates and guests.
• Support Island Wood’s strategic plan to expand our mission and impact, and commitment to mission, vision, values, and goals of Island Wood.
• Commitment to support Island Wood’s work towards social justice, equity, diversity, and inclusion in the workplace.
• Valid Driver’s License
• Must be able to comply with and maintain a drug-free work environment.
• Must pass child safety screening procedure, post-offer.

Island Wood is an Equal Opportunity Employer and welcomes applications from qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.