Administrative Assistant​/Program Coordinator; CC

Administrative Assistant

Performs the necessary tasks as required of an administrative assistant for the general operations and staff at Baker Technical Institute. Employee must be able to perform tasks which involve organization, independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; learn policies; maintain harmonious working relationships with other employees, students, and strategic partners of Baker Technical Institute.

This position will support both post-secondary and secondary students, staff, and processes.

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• General duties:
• Student services
• Marketing
• Staff support
• Miscellaneous general duties

Performs the necessary tasks required in the coordination of programs at Baker Technical Institute along with other key related business functions. Must be able to perform tasks which involve independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; maintain harmonious working relationships with other employees, students, and strategic partners of Baker Technical Institute.

Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• General duties:
• Miscellaneous
• Marketing
• Program coordination
• Marginal duties and responsibilities
• Supervisory responsibilities

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

High School Diploma, GED or higher. Licenses as determined by the District including a valid Oregon Driver License, etc. Prior administrative, project management, and marketing experience strongly preferred.

Interpersonal

Skills:

Works well with others from diverse backgrounds. Must be able to work effectively as a team member. Focuses on solving conflict, maintaining confidentiality, listening to others without interrupting, keeping emotions under control, remaining open to others' ideas, and contributing to building a positive team spirit. Must be able to multi-task efficiently. Must be able to work independently as well as with other employees and/or administrators in a positive, productive manner.

Demonstrated ability to successfully work and maintain harmonious relationships with students.

Language

Skills:

Ability to communicate fluently verbally and in writing in English. Ability to respond to common inquiries or complaints from students, parents, staff or members of the community. Ability to read and interpret simple instructions, short correspondence and memos. Ability to write routine reports and correspondence.

Mathematical

Skills:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Reasoning Ability:
Ability to apply common sense understanding to carry out instructions furnished in written, verbal or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer

Skills:

Proficiency in the usage of database software, internet software, and email as approved by the District. Ability to proficiently use the following programs: MS Word, Excel, Google Mail and Google Docs. Ability to type accurately and proficiently. Additionally, the ability to use or learn graphic design software.

Other

Skills and Abilities:

Must be able to perform tasks which involve independent judgement with speed and accuracy, interpret and apply policies, laws, rules and regulations; learn policies; maintain harmonious working relationships with other employees, and patrons of the District. Must be knowledgeable of Business English, general office procedures and practices, and have a working knowledge of office equipment. Ability to appropriately communicate with…