Court Operations Associate; Court Operations Clerk Developmental Underfill

Court Operations Associate (Court Operations Clerk Developmental Underfill Opportunity)

Interviews: will be scheduled within two weeks after the Final date to receive applications.

Underfill Opportunity:
This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. See the Court Operations Clerk Minimum Qualifications section for details. The salary range for the Court Operations Clerk is $4,116 - $6,387/month.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Position Highlights

The Baker County Circuit Court in Baker City, Oregon, is hiring a Records Clerk (Court Operations Associate).

In this role, you will help our court make a good first impression by greeting visitors and providing customer service at the counter, over the phone, and in writing. You will route phone calls, answer questions, and provide information about the court calendar and the status of cases. You will explain court policies and procedures to the public, litigants, and attorneys.

For civil, criminal, domestic relations, and probate cases, you will perform data entry, prepare certified copies, scan documents, upload files into the case management system, and review documents for accuracy and completeness. You will also process court records requests and research archived records.

As a cashier, you will process payments for filings, fees, fines, and bail. You will accept and receipt payments made over the phone and through mail, including personal checks and money orders. You will also open, manage, and balance an electronic payment till each day.

You will spend part of your time helping attorneys and self-represented litigants file exhibits in PDF, audio, video, and physical formats for in-person and remote appearances. You will also help process the mail and provide backup coverage in the courtroom as needed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

• Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• Address the cover letter "To the Hiring Manager."
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The Final date to receive applications is 11:59 p.m. on the date listed above.

Filling This Position

• This position will be filled one of two ways:
• By appointment of a candidate who meets the Minimum Qualifications (as identified below) for a Court Operations Associate; OR
• By developmental underfill of a candidate who meets the Minimum Qualifications…